Job: Accountant/Business Manager

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Posted: 01/27/2017

Job Status: Full Time

Job Reference #: 12808

Job Description

Job Title:Accountant/Business Manager
Job ID:12808
Location:UW Stout;Menomonie, WI
Full/Part Time:Full-Time
WORKING TITLE: Accountant/Business Manager
OFFICIAL UW POSITION TITLE: Accountant or Associate Accountant
DEPARTMENT: College of Arts, Communication, Humanities and Social Sciences

Operating independently, while under general supervision of the Dean, the Accountant/Business Manager serves as the primary accountant for the College of Arts, Communication, Humanities and Social Sciences (CACHSS) and as such oversees college fiscal operations, monitors and reconciles accounts, creates financial reports, analyzes and interprets financial data, and offers advice and consultation to the Dean. This position works closely with the university budget office, and serves as a resource for college departments and programs in regards to fiscal policies and procedures. The Accountant/Business Manager is responsible for auditing transactions, balances, and procedures to ensure compliance with University policies and procedures and Generally Accepted Accounting Principles (GAAP).

The College of Arts, Communication, Humanities and Social Sciences (CACHSS) has approximately 160 faculty and instructional academic staff serving 1,750 students enrolled in major programs and the entire campus undergraduate population through general education course offerings. The college houses the departments of Communication Studies, Foreign Languages, & Performing Arts; Communication Technologies; English & Philosophy; Social Science; and the School of Art & Design, which includes the departments of Art & Art History and Design. CACHSS offers the following degree programs: B.S. degrees in Applied Social Science, Information Communication Technologies, Computer Networking and Information Technologies, Cross-Media Graphics Management, Digital Marketing Technologies, and Professional Communication and Emerging Media; B.F.A. degrees in Entertainment Design, Game Design and Development-Art, Graphic Design and Interactive Media, Industrial Design, Interior Design, and Studio Art; M.S. degrees in Information Communication Technologies and Technical and Professional Communication; and an M.F.A. in Design.
- Bachelor's Degree
- Three or more years of relevant work experience
- Experience with fiscal management, accounting principles and methods, including familiarity with Generally Accepted Accounting Principles (GAAP)
- Experience with automated personnel and financial systems
- Proficiency with Microsoft Office, particularly Excel
- Effective written and verbal communication skills
- Attention to detail and ability to produce accurate financial reports
- Strong organizational and analytical skills
- Excellent judgment, including ability to maintain confidentiality
- Strong commitment to customer service
- Ability to work independently and as part of a team
- Ability to provide fiscal leadership for the college, its departments and programs

- Degree in Accounting or related field
- Experience with fiscal management in higher education
- Ability to adapt quickly to changing technologies and policies
- Familiarity with government purchasing processes
40% - A. Management of College financial operations.

1. Develop and maintain an accounting system for all accounts administered by the Dean of the College of Arts, Communication, Humanities and Social Sciences. This includes projecting budget and allocations for all GPR-funded revenue within the college (102 and 145 accounts), as well as CI (Customized Instruction) revenue. This position plans for expenditures within the college; reconciles, manages, and monitors the CACHSS Dean's Office accounts; and manages and monitors all GPR-funded accounts (102 and 145 accounts) in the six departments and one school within CACHSS. This position also projects estimated revenue, analyzes budgetary needs, and monitors spending related to Customized Instruction (CI) funds within the college. Also, the reconciliation, management, and monitoring of the self-sustaining Remedial Education account in CACHSS (a 136 account) falls within these responsibilities.

2. Monitor and help maintain appropriate account projection, monitoring, and maintenance procedures - plus provide training - in regards to the non-GPR-funded accounts in CACHSS (128 and 136 accounts, and 150 and 151 Federal Indirect accounts).

3. Maintain, reconcile, and monitor laboratory modernization funding within CACHSS. Responsible for ensuring purchases are appropriate and match the allocations given, as well as preparing and disseminating reports to all involved.

4. Plan for expenditures within, reconcile, and monitor the CACHSS Dean's Foundation accounts.

5. Maintain and help develop the College's Chart of Accounts. Review accounts for viability, and open, close and modify accounts, as necessary.

6. Along with the Associate Deans, serve as one of the two College Data Leads. Access the data, develop and/or modify queries and provide raw or filtered data to meet the requestors' needs.

7. Assist the Dean and Associate Deans with salary studies that may result in salary adjustments, merit adjustments, Retention & Recruitment adjustments, awards and other funding.

8. Provide continued updates and programming improvements to computerized financial tracking systems (PeopleSoft, Wisdm, Hyperion, etc.). Help to develop data reports, both independently and as a team member, in order to serve University needs.

9. Serve as an account administrator or supervisor on accounts in the College as appropriate.

10. Administer budget control by monitoring all accounts within the College, serving as financial liaison to University Accounting, Budget Office, Foundation Office, Office of Research and Sponsored Programs, the other colleges at the university, and respond to financial operations inquiries.

11. Review and reconcile monthly detail reports. Initiate appropriate action (i.e., transfers) if discrepancies are noted.

12. Assist the Office of Research and Sponsored Programs with financial data for use in reports and preparation of grant and project applications to federal, state, and local funding agencies as requested by the Dean, Chairs, and Program Directors. This position oversees all grant-related accounts within the college, and is responsible for helping to manage and monitor those expenditures, as well as the related procedures. In the case of the larger awards, this position has a much larger role in the maintenance and monitoring of records, and ensuring that appropriate regulations are followed. This position works closely with the University's Grant Accountant, with the grants' principal investigators, and the accounting support and Office of Research and Sponsored Programs personnel.

13. Develop recommendations for the Dean regarding budget reductions and lapses based upon analysis of prior departmental financial history and projected college/departmental needs.

14. Work with departments and other areas in the College to develop rates and fees when needed. Responsible for the development of the cost accounting methodology for these initiatives, documenting the proposed rate requests, and ensuring approved rates are up-to-date and appropriate. Assist in training College staff on the collection and monitoring of all revenue and expenses related to rate and fee accounts.

15. Project computer purchases for all personnel within the college, and manage inventory in collaboration with the Department Associates, including any inventory transfers or surplus activities. Communicate with departments to ensure this information is accurate and up-to-date, and that purchases are timely and fall within the University's regulations and guidelines.

16. Verify availability of funds and oversee expenditure preparation for all accounts administered by the Dean. Advise the Dean regarding expenditures related to appropriateness and account fund availability.

17. Serve as contact person for billing and financial procedures and any related questions for state and federal agencies regarding service billings.

18. Serve as financial operations advisor to the Dean, Chairs, and Directors within the college. Provide fiscal orientation and training to new administrators and associates within the college as needed.

19. Assist the Associate Deans in the expense and revenue projection, class-funding analysis, contract creation, and record-keeping for the Winterm and Summer Session periods. Develop and prepare reports to assess the effectiveness of our allocation methods and course offerings, and revise planning to ensure we produce the most revenue possible for the University.

20. Assist the Dean and Associate Deans with development of the Dean's presentations and instructional report writing.

21. Prepare and present to university staff, as time allows, presentations regarding new department chair financial training, shared financials, WISDM, Hyperion, etc.

22. Train, assist and advise all department, program and center employees within the college on financial and personnel processes and procedures.

35% - B. Assist with the College employment system.

1. Maintain a working knowledge of all aspects of the University's employment systems for University Staff, Faculty, Academic Support, Limited, Student and Temporary staff.

2. Review and verify LTE and related dollars for all employment forms and recruitment requests prior to the Dean's approval.

3. Prepare employment forms as needed (i.e., change of responsibility, personnel action forms, recruitment and hiring forms, and Winterm and Summer Session contracts).

4. Assist the Associate Deans with the review of Summer Session and Winterm enrollments and faculty contracts, as well as recommendations for approval. Assist with the negotiation of partial payments for instructors with individuals and/or department chairs as needed for low-enrolled courses during Summer Session, and with the recommendation for cancellation of classes due to low enrollments.

5. Take direct responsibility for developing, building, monitoring and maintaining an accurate and up-to-date accounting (dollars and FTE) of all personnel in the College of Arts, Communication, Humanities and Social Sciences.

6. Complete monthly review of payroll within the College to ensure accuracy of payments, and work with the Human Resources Office to prevent/correct errors and maintain the integrity of the Human Resource System (HRS).

7. Serve as resource person for the College, providing interpretation of rules, regulations, procedures and policy changes affecting the hiring/recruitment process at the college level. Serve as contact person with Human Resources for questions regarding hires and recruitment activities within the College.

8. Develop written requests related to equity adjustments, changes in responsibility, and retention issues as requested by the Dean.

10%- C. Management of the College of Arts, Communication, Humanities and Social Sciences' budget development process.

1. Maintain a working knowledge of the University's budget process, and work to ensure appropriate personnel within CACHSS are updated and trained as needed.

2. Develop 102 budget submission proposal for the Dean's review. Work with the Dean to finalize College 102 budget.

3. Work cooperatively with Chairs and department associates to develop non-102 budget submissions.

4. Develop and prepare all related documentation for the budget submission process, including budget submission rationales for budget changes which may include reassigned or released time and/or reorganizations.

5. Input all data into the State's budget database, and ensure data is reconciled and matched with University targets.

6. Prepare financial reports needed within the College for managerial and informational purposes.

7. Provide Dean with summary reports and presentation materials as needed to provide College of Arts, Communication, Humanities and Social Sciences budget data to audiences both internal and external to the College.

8. Respond to departmental budget questions and ensure that departments have an adequate understanding of available resources for the upcoming fiscal year.

15% - D. Other activities.

1. Maintain budget records management system. Oversee filing of fiscal records to assure availability of all necessary data in event of audit.

2. Work as a team with other College of Arts, Communication, Humanities and Social Sciences faculty/staff and administrative support staff. Participate in College Council meetings to report upon, act as a resource person, and provide input upon college-wide budgetary, financial, employment system, and data lead issues.

3. Participate in Business Managers' meetings, the Budget Model Committee, Image Now Users Committee, and other meetings as appropriate to gather information for the College and to provide input as needed.

4. Perform other duties as directed.

5. Comply with recognized environmental health and safety practices.
The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin's Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All students are issued laptops. Faculty use the university's online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region:

Facts and data about the university:
Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

- Benefit Details:
- Total Compensation Estimator:

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities are encouraged to apply. In compliance with the Wisconsin Fair Employment Act, employment will be contingent upon a criminal background check.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:
Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at:

Applicants will need to complete all required fields and attach all required documents prior to submitting the online application. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:
- Cover letter specifically addressing how you meet the minimum and preferred qualifications
- Resume
- Names and contact information for a minimum of three (3) professional references
- Unofficial copies of transcripts; official transcripts required at time of hire

To ensure consideration, complete applications must be submitted by 11:59 p.m. on 2/19/2017; screening of applications will begin 2/20/2017. Applications may be reviewed until position is filled.

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:
Search Chair: Maria Alm, Dean
Phone: 715-232-1345

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:
TA Coordinator: Sonja Gilbertson
Phone: 715-232-1345

Job Family: Staff

Application Instructions

Apply online for CURRENT University of Wisconsin System Employees

Apply online for all other applicants.
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