Academic Department Assistant - Operations & Management

Academic Department Assistant

Operations & Management Department

Full Time; Regular; 100%

JOB DUTIES

The Operations and Management Department within the College of Science, Technology, Engineering, Mathematics, and Management is looking for an academic department assistant.

The primary responsibilities of this position include but are not limited to: provide administrative assistance to the department chair, department members and students; serve as the departments’ financial manager; purchase supplies and equipment; act as office manager/lead worker; manage departmental offices and processes; assist in curriculum management and entry; assist with recruitments and hiring paperwork; assist with instructor evaluations by students; general computer/technical support for office functions; and other related duties.

Official UW Title: Department Assistant AD085

QUALIFICATIONS

Minimum / Required

• Excellent verbal and written communication skills.
• Excellent judgment, including sensitivity to personal and confidential information.
• Excellent interpersonal, communication and customer service skills in working with a diverse community.
• Experience working with Microsoft Office Suite, specifically, Word, Excel, and Outlook.
• Basic computer skills and functional knowledge of computer hardware/accessories and the internet.
• Can delegate and prioritize work.
• Attention to detail, proofreading, and editing skills.
• Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness.
• Work independently and as part of a team environment and on collaborative efforts.

Highly Desired

• Experience in an administrative and/or financial management position.
• Experience in higher education.

DEPARTMENT INFORMATION

The Operations and Management Department is housed in the College of Science, Technology, Engineering, Math, and Management. O&M primarily serves undergraduate majors in Management, Business, Supply Chain Management, Engineering, Technology, Construction, and Packaging, as well as graduate majors in Training and Human Resources Development, Engineering, Risk Control, and Operations and Supply Management. The department currently has approximately 40 faculty/staff and offers in excess of 50 courses and 100 different sections each semester.

APPLICATION INSTRUCTIONS

Applications received by end of day May 21, 2023 are ensured full consideration. Applications submitted after May 21, 2023 may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials:

1. Cover letter (* See below; no page limit)
2. Curriculum vitae or resume (no page limit)
3. Names and contact information for a minimum of three (3) professional references
4. Inclusivity Statement: Equity, diversity and inclusion are important to the mission of UW-Stout. In your cover letter, please include a statement (4-6 sentences) regarding how you would foster a climate of equity, diversity, and inclusion within the program and/or work environment.

*Please use your cover letter to speak to each of the Minimum/Required and Highly Desired Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to provide reasonable accommodation for a qualified individual with a disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Eli Aba

Email: abae@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Jamie Bowe

Email: boweja@uwstout.edu

ADDITIONAL INFORMATION

For information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community.

Facts and data about the university: https://www.uwstout.edu/about-us/meet-our-leadership/institutional-accreditation/fact-book

The normal work schedule for this position is Monday through Friday, 8:00 a.m. to 4:30 p.m.

Minimum starting wage of $18.00/hour, commensurate with qualifications, experience, and available budget. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

• Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
• Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabiliites and from historically excluded populations. UW-Stout provides equal opportunity to all people and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check, reference checks and an essential job function test, as applicable. and being cleared to work by the Human Resources Office.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

Job Family: Staff