Job Description


Academic Department Assistant

The UW-Stout Teaching, Learning and Leadership Department within the School of Education is seeking a full-time academic department assistant who is committed to working in a collaborative, inclusive environment.

Official UW Title: Department Assistant AD085  


Minimum / Required

  • Excellent verbal and written communication skills.
  • Excellent judgment, including sensitivity to personal and confidential information.
  • Excellent interpersonal and customer service skills
  • Experience working with Microsoft Office Suite, specifically, Word, Excel, and Outlook.
  • Basic computer skills and functional knowledge of computer hardware/accessories and the internet.
  • Can delegate and prioritize work.
  • Attention to detail, proofreading, and editing skills.
  • Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness.
  • Work independently and as part of a team environment and on collaborative efforts.
  • Demonstrated ability to work with a variety of stakeholders

Highly Desired

Experience in administrative and/or financial management position. 

Experience in higher education. 

Demonstrated commitment in establishing a positive work environment that embraces inclusion. 



The primary responsibilities of this position include but are not limited to: provide administrative assistance to the department chair, department members and students; serve as the departments' financial manager; purchase supplies and equipment; act as office manager/lead worker; manage departmental offices and processes; assist in curriculum management and entry; assist with recruitments and hiring paperwork; assist with instructor evaluations by students; general computer/technical support for office functions; and other related duties.


The Teaching, Learning and Leadership (TLL) Department, housed in the School of Education, uses a pedagogical approach grounded in the theory and traditions of educational scholarship, along with UW-Stout's emphasis on applied learning, to prepare highly qualified and successful teachers, leaders, and student service professionals. The department supports six undergraduate programs that prepare graduates for preschool, primary, and secondary education: Art Education, Early Childhood Education, Family and Consumer Science Education, Marketing and Business Education, Special Education, and Technology Education, most of which are offered for both traditional on-campus students and for online adult students. In addition, the department¿s Career, Technical Education, and Training undergraduate program prepares teachers for post-secondary school settings, such as technical colleges, community colleges, and industrial training programs. Finally, the TLL Department provides three online graduate programs to prepare educational leaders: a Master of Science in Education, a Master of Science in Career and Technical Education, and a doctorate in Career and Technical Education Leadership. 


Applications received by end of day August 17, 2023 are ensured full consideration. Applications submitted after August 17th may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to:

Required application materials:

  1. Cover letter (* See below)
  2. Curriculum vitae or resume
  3. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair:  Dr. Urs Haltinner

Phone: 715-232-1493


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator:  Bethany Biederman

Phone: 715-232-1410



For information about the UW-Stout community and region visit: 

Facts and data about the university:

The normal work schedule for this position is Monday through Friday, 8:00 a.m. to 4:30 p.m.

Minimum starting salary of $18.00/hour, commensurate with qualifications, experience, and available budget. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

·         Benefit Details:

·         Health & Retirement Contributions Estimator | Employee Benefits (

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate's completing a criminal background check, reference checks and an essential job function test, as applicable, and being cleared to work by the Human Resources Office.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149. 

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:

Job Family: Staff

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online