Job Description

Job ID
15969
Location
UW Stout;Menomonie, WI
Full/Part Time
Full-Time
Regular/Temporary
Regular

JOB DUTIES:

JOB TITLE: Academic Department Associate (2 positions)

DEPARTMENT: Operations and Management or Business Department

APPOINTMENT PERCENTAGE (FTE): 100% & 80% (1.0 FTE & .80 FTE)

ANTICIPATED START DATE: As soon as possible

SALARY: $17.00 per hour minimum salary, with salary dependent on experience and qualifications.

JOB DUTIES

Provide administrative assistance to the department chair; serve as the department’s financial manager; act as office manager/lead worker; assist in curriculum management and entry; assist with recruitment and evaluations of instruction by students; and other related duties.

QUALIFICATIONS

  • Minimum
    • Excellent verbal and written communication skills.
    • Excellent judgment including sensitivity to personal and confidential information.
    • Excellent interpersonal and customer service skills in working with a diverse community.
    • Working knowledge of computer hardware and standard business software programs (e.g., word processing, spreadsheets, database) and the Internet.
    • Have the ability to delegate and prioritize work.
    • Attention to detail, proofreading and editing skills.
    • Good work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness.
    • Work independently and as part of a team environment and on collaborative efforts.

  • Preferred
    • Experience in a higher education environment.
    • Experience working with student database systems.
    • Ability to lead, assist and direct others in and outside of the department.
    • Experience with Microsoft Office products.

DEPARTMENT INFORMATION

The Operations and Management Department is housed in the College of Science, Technology, Engineering, Mathematics and Management and has about 45 instructional faculty and staff members. The department serves graduate majors in Construction Management, Healthcare Administration, Operations and Supply Management, Risk Control, Sustainable Management, and Training and Human Resource Development, and undergraduate majors in Apparel Design and Development, Construction, Management, and Sustainable Management, as well as related majors.

The Business Department is housed in the College of Science, Technology, Engineering, Mathematics and Management and has about 27 instructional faculty and staff members. The department serves graduate major in Operations and Supply Management and Sustainable Management and undergraduate majors in Business Administration, Supply Chain Management, and Retail Merchandising and Management as well as related majors.

CAMPUS INFORMATION

The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All students are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region: http://www.uwstout.edu/about/community.cfm.

Facts and data about the university: http://www.uwstout.edu/about/facts.cfm.

SPECIAL NOTES

The normal work schedule for the Academic Department Associate position in Operations and Management Department is Monday to Friday, 8:00 a.m. to 4:30 p.m.

The normal work schedule for the Academic Department Associate position in Business Department is Monday to Friday, 8:00 a.m. to 4:30 p.m. during the academic year with reduced hours in the summer months.

The minimum starting salary is $17.00 per hour. The hourly rate for this position is negotiable based on experience and qualifications. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan. Benefit details can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/Univ-staff.pdf.

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

In compliance with the Wisconsin Fair Employment Act, employment will be contingent upon a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:

http://www.uwstout.edu/police/clery.cfm

TO ENSURE CONSIDERATION: Screening of applications will begin 11/26/2019 and may continue until the position is filled. To ensure consideration, complete applications must be submitted by 11:59 p.m. on 11/25/2019.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them or add additional documentation.

Please be sure you have included the following documents:

- Cover letter specifically addressing how you meet the minimum and preferred qualifications, including examples to provide evidence as needed. Please also indicate what position you are interested in (or both).

- Current resume

- Names and contact information for a minimum of three professional work references

TO APPLY

Go to: http://jobs.uwstout.edu

Frequently asked questions (FAQs) about our online application system are available via:

https://kb.wisc.edu/hrs/page.php?id=21900

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

TA Coordinator: Alexandra Bates

Phone: 715-232-2438

Email: batesa@uwstout.edu

Job Family: Staff

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/