Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


JOB TITLE: Academic Department Associate

DEPARTMENT: Biology; Chemistry & Physics, College of Science, Technology, Engineering, Mathematics, and Management



SALARY: Minimum staring salary is $17.00 per hour


Provide administrative assistance to the department chairs and department members; serve as the departments’ financial manager; purchase supplies and equipment; act as office manager/lead worker; manage departmental offices and processes; assist in curriculum management and entry; assist with recruitments; assist with instructor evaluations by students; and other related duties.


  • Minimum
    • Excellent verbal and written communication skills.
    • Excellent judgment including sensitivity to personal and confidential information.
    • Excellent interpersonal, communication and customer service skills in working with a diverse community.
    • Experience working with Microsoft Office Suite, specifically, Word, Excel and Outlook.
    • Basic computer skills and functional knowledge of computer hardware/accessories and the internet.
    • Have the ability to delegate and prioritize work.
    • Attention to detail, proofreading and editing skills.
    • Good work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness.
    • Work independently and as part of a team environment and on collaborative efforts.
  • Preferred
    • Experience in an administrative and/or financial management position.
    • Experience using business software systems (e.g. PeopleSoft, WISER, UWBI)
    • Ability to lead, assist and direct others in and outside of the department.


The Biology and Chemistry & Physics Departments are two of seven departments in the College of Science, Technology, Engineering, Mathematics, and Management (STEMM). Between the two departments there are approximately 30 full-time faculty and staff. The departments provide courses for the following programs, in addition to other programs and General Education: B.S. Applied Biochemistry and Molecular Biology, B.S. Applied Science, B.S. Environmental Science, and PSM Conservation Biology.


The University of Wisconsin-Stout offers a rich, dynamic, and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 49 undergraduate and 22 graduate degrees, including three terminal degrees. The current enrollment is approximately 8,000 students. The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:

Facts and data about the university:


The normal work schedule for this position is Monday through Friday, 8:00 a.m. to 4:30 p.m.

The minimum starting salary is $17.00 per hour. The hourly rate for this position is based on experience and available budget. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan to qualified applicants. Benefit details can be found at:

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

A successful candidate must have authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Screening of applications will begin 5/18/2021 and may continue until the position is filled. To ensure consideration, complete applications must be submitted by 11:59 p.m. on 5/17/2021.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

- Cover letter specifically addressing how you meet the minimum and preferred qualifications

- Current resume

- Names and contact information for a minimum of three professional work references

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

Frequently asked questions (FAQs) about our online application system are available via:

For question regarding this position or recruitment, please contact:

Search Chair: Michael Bessert, Biology Department Chair

Phone: 715-232-2559

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Jamie Bowe

Phone: 715-232-1624


Job Family: Staff

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2021. Job duties and responsibilities will remain the same. For more information please visit: