Job Description

Job ID
Menomonie, WI;UW Stout
Full/Part Time


Admissions Counselor

The University of Wisconsin-Stout is looking for an Admissions Counselor to work in its Office of Admissions Department. This position will represent UW-Stout at educational fairs and events in the tri-state region. This position will also participate in UW-Stout’s on-campus visit program and provide presentations to families and groups. This staff member will collaborate with Admissions Office staff members and other departments across campus to coordinate recruitment activities. All responsibilities shall be executed while demonstrating a commitment to inclusive excellence. Travel is required during the fall and spring recruitment seasons. Anticipated start date: November 1, 2021.


Minimum / Required

  • Bachelor’s degree by start of employment
  • Two years of experience in admissions/recruiting or related
  • Valid driver’s license
  • Willingness to travel

Highly Desired

  • Strong verbal and written communication
  • Experience working in a customer service role
  • Demonstrated ability in building working relationships with a wide variety of people
  • Experience in planning events, both in-person and virtually
  • Experience using customer relationship management, imaging, or other related software systems
  • Working knowledge of desktop hardware and standard business software programs (e.g. Outlook, Word, Excel) and the Internet
  • Ability to multi-task and work in a fast-paced environment
  • Work independently and as part of a team environment on collaborative efforts


The Admissions Counselor will work under the supervision of the Assistant Director of Admissions. This position will present at virtual, off-campus and on-campus events to high school students, families and special groups, counselors, and college access groups – sharing information on the admissions process and opportunities available at UW-Stout.

Specific Responsibilities

  1. The Admissions Counselor will be expected to coordinate, schedule, and attend recruitment events virtually and off-campus to high schools, two-year institutions, college day and night programs, and other special programs to inform students, parents, counselors, teachers, and the general public of educational programs, admissions criteria/policies, admissions eligibility and general information regarding the University of Wisconsin-Stout. (50%)

Detailed Expectations – This function requires

  • Travel year round as required; will include overnight travel;
  • Plan and attend virtual events;
  • Visits to high schools in WI, MN, and IL;
  • Attend regional and select national college fairs;
  • Utilize technology to record and manage communications with students that are at various stages of the admissions funnel;
  • Gain and expand knowledge of our CRM; 3
  • Recruit, track and enroll prospective students to the university.
  1. The Admissions Counselor is expected to assist with virtual and on-campus events, including but not limited to weekday campus visits, group visits, campus preview days and Stout Saturdays. This entails extending good customer service and hospitality, answering questions, and providing appropriate literature, coordinating campus tours, and aiding in special programs as established. (35%)

Detailed Expectations – This function requires

  1. Present to visiting guests while on-campus or virtually;
  1. Participate in Stout Saturday campus events;
  1. Assist with other special programs as established.

  1. Be responsible for assisting in the management of travel for recruitment; be responsible for reviewing freshmen applications and making admissions decisions, assist in the processing of final high school transcripts; and other duties as assigned. (15%)

Detailed Expectations – This function requires

  1. Collaborate with co-workers on travel schedules;
  1. Review and make admissions decisions for freshmen applications;
  1. Manage appropriate data entry.


The University of Wisconsin-Stout offers a rich, dynamic, and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:

Facts and data about the university:


Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks. Official transcripts required at time of hire.

Must be authorized to work in the U.S. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:

  1. Cover letter specifically addressing how you meet the qualifications
  2. Curriculum vitae
  3. Names and contact information for a minimum of three (3) professional references

To ensure consideration complete applications must be submitted online by July 15, 2021. Screening of applications may continue until the position is filled.

Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Kerryn Johnson

Phone: 715-232-5415


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Sarah Klick

Phone: 715-232-1435


The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2021. Job duties and responsibilities will remain the same. For more information please visit:

Job Family: Staff