Job Description

Job ID
Menomonie, WI;UW Stout
Full/Part Time


The Stout University Foundation is seeking an Annual Giving Officer. This position works collaboratively with the Stout University Foundation and UW-Stout Alumni Association to fulfill the philanthropic goals of UW-Stout. This position is responsible for fostering philanthropic opportunities with UW-Stout through annual fund campaigns, including but not limited to, mail and phone appeals, web, social media, crowdfunding, and personal solicitations to fulfill campaign goals. Forty percent of this position is focused on demographic data maintenance, prospect research and reporting.


Minimum /Required

  • Bachelor’s degree
  • Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
  • Demonstrated proficiency in verbal and written communications
  • Demonstrated passion to advance the mission of UW-Stout

Highly Desired

  • Two years’ experience with fundraising, annual fund, or sales/marketing
  • Experience with Blackbaud’s Raiser’s Edge or similar customer relationship management database system
  • Demonstrated experience that supports cultural, academic, and intellectual diversity and inclusion
  • Excellent communication and ability to interact with external and internal audiences of the university
  • Ability to successfully build rapport and foster business relationships with internal and external stakeholders
  • Demonstrated ability to work independently and as part of a team environment on collaborative efforts
  • Commitment to higher education and a strong desire to champion the mission of the University of Wisconsin-Stout and the office of University Advancement


Duties include developing solicitation strategies for the annual fund and greater comprehensive campaigns, coordinating annual fund communications and creative marketing materials, including but not limited to drafting fundraising letters, impact stories, analyze annual fund production, using giving trends and demographic profiles for future program planning. Additional duties of this position include ensuring data accuracy and integrity of all donor records.

  • Develop and implement annual fund campaigns through direct mail, telephone, email, web, social media, and personal solicitation of alumni, friends, university faculty/staff, and retirees.
  • Write annual and campaign fundraising materials to educate, engage, and solicit philanthropic support.
  • Set annual fundraising goals for annual giving and develop plans to successfully meet these goals.
  • Create, execute, manage, and evaluate a three-year rolling solicitation and communication plan for annual giving campaigns.
  • Create timelines, goals, messages and marketing materials, reports, and stewardship plans for all annual appears and specific annual fundraising appeals.
  • Manage a benefactor portfolio of midlevel and leadership annual fund donors.
  • Develop and maintain strategic goals for cultivation, solicitation, gift closure, and stewardship of assigned benefactors to move donors toward a major and estate gift.
  • Identify annual fund donors and prospects with a focus on increasing and renewing annual gifts. Make recommendations for movement to major gift prospect tracking.
  • Oversee fulfillment and increase corporate matching gift partners.
  • Manage the fulfillment of pledges and annual donor renewals.
  • Manage record updates and run data reports needed to successfully execute and evaluate annual fund fundraising appeals and campaigns.
  • Research potential donors and prepare fundraising prospect profiles to support the Development team and fundraising goals.
  • Create, run, and analyze giving reports and demographic profiles for annual campaigns, annual fund pledges, and gift reminders.


The UW-Stout Office of University Advancement is comprised of the Stout University Foundation and the Stout Alumni Association. The two units collaboratively strive to advance the mission of UW-Stout through building relationships with alumni, friends and industry partners of the university committed to creating an inclusive campus community. Under the direction of the Stout University Foundation Board of Directors, the Stout University Foundation is responsible for the acquisition and stewardship of philanthropic resources for UW-Stout.


The University of Wisconsin-Stout offers a rich, dynamic, and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.

The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:

Facts and data about the university:


Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks. Official transcripts required at time of hire.

Must be authorized to work in the U.S. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:

  1. Cover letter specifically addressing how you meet the above qualifications
  2. Curriculum vitae
  3. Names and contact information for a minimum of three (3) professional references

To ensure consideration complete applications must be submitted online by Sunday, September 5, 2021. Screening of applications may continue until the position is filled.

Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Jen Rudiger

Phone: 715-232-5161


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Jennifer Bartz

Phone: 715-232-1151


The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2021. Job duties and responsibilities will remain the same. For more information please visit:

Job Family: Support