Archivist & Digital Publishing Specialist

UW-Stout seeks a forward-thinking, technologically creative, and service-oriented professional for the position of Archivist & Digital Publishing Specialist in the University Library. As Wisconsin's Polytechnic, UW-Stout's unique mission is guided by three educational tenets: applied learning, career focus, and collaboration with business and industry.  This position joins a dynamic team across campus working in support of the university's FOCUS2030 strategic plan.

The Archivist & Digital Publishing Specialist will be responsible for leading a wide variety of advanced archival services in collection development, creation, and appraisal of collection materials in a variety of formats, arrangement and description, preservation in support of collections and data created by the UW-Stout community. This role focuses on integrating archival collections into the university's curriculum, teaching, learning, and research using cutting-edge technologies and innovative strategies. The Archivist & Digital Publishing Specialist will oversee the digital preservation of records, manage the institutional repository, and may supervise staff. This position reports to the Library Director.  

Official UW Title/Job Description: Library/Archive Manager I 
Salary: $53,000 - $56,000 based on experience and available budget

QUALIFICATIONS

Minimum / Required 

• Master's Degree in Library or Information Science from an American Library Association accredited program or comparable experience with a relevant advanced degree 
• One or more years of experience working with archival or similar materials 
• Strong written and oral communication skills 
• Demonstrated ability to work collaboratively in a team-based environment 
• Demonstrated capacity to work independently with minimal supervision

Highly Desired 

• Experience and/or knowledge integrating archival collections into curriculum and ability to teach concepts in an accessible manner 
• Proficiency in using archival software tools  
• Interest or ability to learn emerging technologies for digital preservation and access 
• Proven ability to lead and manage, ensuring successful delivery of projects and services within set timelines and budgets
• Experience supervising staff, student employees, or interns

RESPONSIBILITIES 

Leadership in Preservation and Processing 

• Collects, appraises, and preserves records of enduring institutional value to the university community and coordinates the preservation of materials in a variety of formats. 
• Implement emerging technologies to enhance digital collections and access, ensuring long-term preservation and accessibility. 
• Manages the institutional repository of scholarly works and promotes its use within the university community incorporating advanced data analytics to track usage and impact. 
• Negotiates and permanently documents legal transfer of ownership, copyright, and access rights to materials as they enter the collections of the University Archives. 
• Authenticates historical documents and archival materials and researches their significance as it relates to collection appraisal and research.
• Responsible for providing adequate security and preservation/conservation for the University Archives collection by implementing policies and procedures, supervising patrons, and maintaining physical security and environmental controls. 
• Cultivates relationships with donors, collectors, faculty, alumni, students, and community partners.
• Initiates process improvements, policy changes, and assessment tools, typically through committee work, improve user experience and services. 
• Works with vendors, tech communities, and internal support to manage archival software tools enhancing workflow efficiency. 

Instructional Integration and Reference Services 

• Serves as a liaison to academic disciplines and/or other campus units providing information on archival collections, instructional and research support, and library services. 
• Collaborates with faculty, instructors, and colleagues to integrate archival collections into the university's curriculum and research projects utilizing emerging or immersive technologies and to enhance hands-on learning.  
• Provide reference and advisory services to students, faculty, and researchers assisting them in locating and interpreting archival information relevant to their coursework and research projects. 
• Assists campus departments and individuals with locating and interpreting archival information relevant to administrative activities, communications, and events.  
• Develops instructional materials and provides training on the use of archival resources. 

Personnel 

• May supervise and train staff and student assistants. Provides continual evaluation and development of staff. Develops and revises position descriptions as necessary in consultation with Library Director.

Professional Development, Service and Other duties as assigned

• Participates in professional development, professional service activities, and library planning focusing on emerging technologies and innovative archival methods.  
• Serves on appropriate library, campus, or UW System committees contributing to the development of forward-thinking policies and practices.   
• Accepts the rights and responsibilities of an Academic Staff member as outlined in University Library policies and the UW-Stout Handbook for Unclassified Staff.  
• Maintains professional competence in academic library instruction, services, and technology. 
• Maintains in-depth knowledge of relevant academic programs, curriculum, and instructional practices.   

DEPARTMENT INFORMATION

The mission of the University Library at UW-Stout is to cultivate critical thinking and applied learning to enhance the success of our students, faculty, and staff in an evolving information environment. We aim to advance the spirit of exploration and innovation. As the inclusive heart of campus, we aspire to be an essential partner in every person's path to success.

The University Library values: 

• Collaboration with diverse campus, regional and global communities 
• Agility and innovation in our support of current and future needs 
• Respect and Care as the Guiding Principles of our service to others 
• Professional excellence in all we do 
• Empowering students, faculty and staff

UW-Stout's University Library is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas. 

University Library Strategic Plan: https://library.uwstout.edu/strategicPlan 

The University Archives, part of the University Library, coordinates records management operations for the UW-Stout campus and collects and preserves locally created university records with enduring value.  Stout's archivists provide robust publicly accessible digital collections, interpretive instructional sessions, and reference assistance to support the applied research of faculty, staff, and student researchers from a broad range of academic disciplines.  Stout's Area Research Center serves as a constituent collection of the Wisconsin Historical Society representing Barron, Dunn, and Pepin Counties.

APPLICATION INSTRUCTIONS

Applications received by end of day, April 1, 2025 are ensured full consideration.  Applications submitted after April 1, 2025 may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs   

Required application materials: 
1. Cover letter (* See below)
2. Curriculum vitae or resume

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900 

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:
Search Chair: Susan Lindahl
Email: lindahls@uwstout.edu 

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:
Search Coordinator: Dawn Pamperin 
Email: pamperind@uwstout.edu 

INSTITUTIONAL OVERVIEW  

University of Wisconsin-Stout, Wisconsin's Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students do more than earn a degree--they do on day one. And we are #StoutProud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.  
 
UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 50+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. As the only laptop+ campus among the 13 Universities of Wisconsin, UW-Stout provides laptops and industry-standard software, open education resources and other technology-driven advantages-all included in on-campus undergraduate tuition and fees. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education.  

Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us 

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community 

ADDITIONAL INFORMATION

Competitive salary commensurate with qualifications and experience. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families.

• Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf  
• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

UW-Stout is committed to nondiscrimination in its employment practices and to equal employment opportunity for all persons and does not discriminate against, harass or retaliate on the basis of race, color, creed, religion, age, sex (as defined in state and federal law), sexual orientation, national origin, ancestry, disability, pregnancy, marital or parental status, genetic information, arrest record, conviction record, military service, veteran status, use or nonuse of lawful products off the employer's premises during non-working hours, political affiliation, declining to attend a meeting or participate in any communication about religious matters or political matters, honesty testing, or any other category protected by law.  

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.  

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office.  Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information 
 

Job Family: Supervisory