Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


This is a full-time, 12-month academic staff position at the University of Wisconsin-Stout Library Archives and Area Research Center. The anticipated start date is July 1, 2019.


Minimum / Required

  • ALA accredited master’s degree in library/information science by start of appointment
  • Demonstrated experience with archival processing techniques
  • Demonstrated experience with metadata standards and technical issues related to digital records
  • Demonstrated experience with digital asset management systems
  • Demonstrated public service training or experience
  • Demonstrated ability to work collaboratively
  • Demonstrated ability to communicate effectively, both orally and in writing

Highly Desired

  • Library or archives public reference experience
  • Genealogy or local history research/reference experience
  • Project management experience
  • Supervisory experience
  • Library or archives instructional experience
  • Experience or training in records management standards
  • Experience with Preservica digital preservation software or similar software system


The Assistant Archivist works with the University Archivist to manage the daily operations and staff activities within the unit. The Assistant Archivist will serve as the Public Records Officer for the university and implement Wisconsin and UW-System policies regarding the retention and disposal of physical and electronic records created by the institution. The Assistant Archivist provides research assistance for students, staff, faculty, and community researchers using the university and regional archives collections. This position assists with the management and promotion of an institutional repository of scholarly works produced by UW-Stout faculty and students. The position also assists with managing the acquisition, identification, preservation, metadata cataloging, and discovery tools for selected archival digital collections. This position works with library colleagues to develop a vision for implementing creative services and utilizing emerging technologies to meet the changing needs and expectations of our users.


The UW-Stout Archives and Area Research Center serves as the institutional repository for the University of Wisconsin-Stout and its predecessors. Its university archives collections begin with the institution’s founding as the Stout Manual Training Schools in 1891.

The UW-Stout Area Research Center serves as a regional repository within the Wisconsin Historical Society’s Area Research Center network. It maintains local government records and historical collections related to Barron, Dunn, and Pepin Counties.

The department is located on the fifth floor of the University Library and includes an innovative instruction and collaborative research laboratory in addition to its conventional public research space.


The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All undergraduate students participating in traditional, on campus-based programs are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region: Facts and data about the university:


Salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:

  1. Cover letter specifically addressing how you meet the minimum and preferred qualifications
  2. CV
  3. Names and contact information for a minimum of three (3) professional references
  4. Unofficial copies of transcripts; official transcripts required at time of hire

To ensure consideration complete applications must be submitted online by April 30, 2019. Screening of applications may continue until the position is filled.

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at:

Job Family: Staff