Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


UW-Stout has an exciting opportunity for a Business Manager in their Business and Financial Services unit. Under the general supervision of the Assistant Vice Chancellor, this position manages the unit’s financial operations and budget development process. Business Managers are the liaison for campus units with the Business & Financial Services and Budget offices. As such, they are responsible for having up-to-date knowledge of University business processes, state and federal guidelines, and financial services policies. The Business Manager serves as liaison for all financial and budget issues that impact the unit, ensures compliance with university policies and procedures and Generally Accepted Accounting Principles (GAAP), and is responsible for effective communication to their units for budget and financial issues. This position is also responsible for specific university-wide accounting and financial reporting duties and is the coordinator for the campus-wide Business Managers monthly meetings and other communications to this group. The anticipated start date for this position is April 2020.


Minimum / Required

  • Bachelor’s degree in Business, Management Accounting, or related field.
  • Three years of experience with fiscal management, accounting, or financial analysis.
  • A working knowledge of automated financial system processes, operations, and reporting principles.
  • Strong organizational and analytical skills.
  • Effective oral and written communication skills.
  • Advanced Microsoft Excel skills.

Highly Desired

  • Experience in the financial operations of an institution of higher education.
  • Experience in evaluating, planning, and implementing improvements in business processes and practices.
  • Experience in project management.


Management of Business & Financial Services Financial Operations and Budget Development Process

  • Serve as account administrator or supervisor for BFS accounts. Maintain the chart of accounts for BFS departments. Review accounts for viability, open, close, and modify accounts as necessary.
  • Develop budget and expenditure projections for all BFS funds. Project estimated revenue, analyze budgetary needs, manage and monitor expenditures and revenue production to ensure that appropriate expenses are allocated and solvency is maintained.
  • Prepare monthly, quarterly, and annual financial reports for management and develop recommendations regarding budget changes, (i.e. movement of FTE and salary/fringe) based on the unit’s financial history and projected needs.

University Level Accounting and Financial Reporting

  • Serve as lead accountant for Capital Assets. Work closely with purchasing staff and accounting staff to ensure accurate reporting of Capital Assets.
  • Provide internal financial reporting to university leadership.

Manage Campus-Wide Business Manager Program

  • Coordinate monthly meetings, establish agenda, record minutes, and overall communication to this group.
  • Develop online and in-person training for new Business Managers and refresher courses for existing Business Managers. Keep the Business Manager manual current.


The Business and Financial Services unit’s mission is to safeguard and account for the university's assets; respond to the university community, UW-System, legislators, state agencies and other entities; and assist with their fiscal and administrative needs. Departments within the unit include: Student Business Services, Accounting, Collections, Travel Services, Purchasing, Central Receiving, Surplus, Mail Services, and Printing Services.


The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 50 undergraduate and 24 graduate degrees, including two terminal degrees. Average student enrollment is 9,000.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All undergraduate students participating in traditional, on campus-based programs are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region: Facts and data about the university:


Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:

  1. Cover letter specifically addressing how you meet the minimum and preferred qualifications
  2. Resume
  3. Names and contact information for a minimum of three (3) professional references

Official transcripts will be required at time of hire.

To ensure full consideration, complete applications must be submitted online by March 8, 2020. Applications will be accepted until position is filled.

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at:

Job Family: Staff