Job Description

JOB DETAILS:

The University of Wisconsin Stout, Wisconsin's Polytechnic University, is seeking an emerging or established Certification Officer candidate that is passionate and committed to teacher education. The Certification Officer serves all School of Education (SOE) preparation programs, processing and endorsing educator license applications along with staying up to date on certification rules. Review, monitor, and maintain School of Education student records.

QUALIFICATIONS
Minimum / Required

  • Bachelor's degree by employment start date 
  • Strong interpersonal and communication skills  
  • Proficiency with technology and various computer programs  
  • Demonstrated ability to work independently and collaboratively

Highly Desired/Preferred

  • Master's degree in education or related field  
  • Teacher license  
  • Evidence of problem-solving skills   
  • Demonstrated project management skills

RESPONSIBILITIES 

Certification Officer

Licensure Compliance
- Process and endorse educator licenses for in state and out of state applicants
- Oversee compliance and interpret educator policies, goals, and practices to internal and external audiences
- Inform appropriate educator preparation program personnel of changes in certification requirements
- Communicate with the Wisconsin Department of Public Instruction (DPI), education agencies in other states, the Registrar, and applicants as necessary
- Review and endorse all types of education applications, which includes researching completed coursework and eligibility of applicants
- Author and co-submit eligible candidates for licensure (ECL) report to the WI DPI
- Keep current with certification rules and regulations in Wisconsin and Minnesota and create materials to assist students in obtaining an educator license
- Maintain permanent file of certification application and verifications
- Maintain spreadsheet and data of candidates that are impacted by the Wisconsin Foundations of Reading Test (FORT)
- Process transcript comments in PeopleSoft to annotate eligibility on the student's permanent transcript including Milestone completions for add-on certification students
- Collaborate with the School of Education (SOE) faculty and staff in implementing process necessary to maintain student records
Related Licensure Support Functions
- Present at student teaching, graduate seminars, and advisement data on the process of obtaining educator licenses/certifications
- Provide prospective education student outreach and support student success
- Contribute to and participate in the annual Continuous Review Process (CRP) with the WI DPI, IPEDS report and Title II report
- Collaborate with Assessment Coordinator with gathering student statistics for various reports
- Attend WI DPI, ETS (Praxis I and II), FORT workshops, webinars, as needed
- Update licensure and other items on the SOE website
- Support the Associate Dean / SOE Director with policies and procedures

Evaluation of SOE Student Records

- Oversee Benchmark I process (Admission to the SOE)
- Administration for Praxis I, Praxis II, and FORT tests
- Monitoring students' eligibility to take education courses with prerequisites
- Collaborate with undergraduate admissions, the Graduate School, Outreach Services, and Program Directors to oversee the post-baccalaureate non-degree add-on certification process
- Data lead backup
- Background check administrator
- Track, follow, and maintain data files for tests scores 

DEPARTMENT INFORMATION 
 

The School of Education (SOE) has been preparing teachers and educators since 1891 to work in childcare facilities, primary schools, middle schools, secondary schools, higher education, and more. We prepare highly qualified, sought after and successful teachers, leaders and student services professionals.

APPLICATION INSTRUCTIONS

Complete applications received by end of day, March 5, 2025, are ensured full consideration. Applications submitted after 3/5th may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs 

Required application materials: 
1. Cover letter (* See below)
2. Curriculum vitae or resume

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.  

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:
Search Chair: Dr. Greg Matthias School of Education Director
Email: matthiasg@uwstout.edu 

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:
Search Coordinator: Mark Stone
Email: stonema@uwstout.edu 

ADDITIONAL INFORMATION

Minimum full-time annual starting salary of $50,000, commensurate with qualifications and experience.  The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families.

UW-Stout is committed to nondiscrimination in its employment practices and to equal employment opportunity for all persons and does not discriminate against, harass or retaliate on the basis of race, color, creed, religion, age, sex (as defined in state and federal law), sexual orientation, national origin, ancestry, disability, pregnancy, marital or parental status, genetic information, arrest record, conviction record, military service, veteran status, use or nonuse of lawful products off the employer's premises during non-working hours, political affiliation, declining to attend a meeting or participate in any communication about religious matters or political matters, honesty testing, or any other category protected by law.  

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.  

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office.  Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.

The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information 

INSTITUTIONAL OVERVIEW  

University of Wisconsin-Stout, Wisconsin's Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students do more than earn a degree--they do on day one. And we are #StoutProud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.  
 
UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 50+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. As the only laptop+ campus among the 13 Universities of Wisconsin, UW-Stout provides laptops and industry-standard software, open education resources and other technology-driven advantages--all included in on-campus undergraduate tuition and fees. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education.  

Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us 

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community 

Job Family: Staff



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