Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


JOB TITLE: Classroom Scheduler and Curriculum Coordinator

DEPARTMENT: Registration and Records




  • Is the primary contact for academic units/departments on a range of complex scheduling, operational and administrative issues related to academic course offerings.

  • Acts as the liaison for scheduling of general assignment spaces utilizing scheduling software EMS.

  • Communicates with departments the timetable and due dates to have courses scheduled in PeopleSoft for an upcoming term.

  • Provides on-going training, support and troubleshooting help to Department Associates on all aspects of room assignments and course builds within PeopleSoft.

  • Negotiates room conflicts with university administrators and directors.

  • Monitors utilization of allocated rooms for appropriate usage per the university classroom scheduling policy.

  • Oversees the scheduling of general assignment classrooms for non-academic Stout sponsored groups. This can include meetings for student clubs, organizations, athletics or conferences that are held on campus.

  • Runs course/classroom data reports and disseminates to academic departments as requested.

  • Enters course curricular changes into PeopleSoft once approved by the Curriculum and Instruction Committee (CIC).

  • Effectively utilizes our curriculum approval software Curriculog to make changes within the course catalog in PeopleSoft.

  • Communicates with Department Chairs and Associates when there are questions with newly approved curriculum.

  • Works closely with the Curriculum Manager within the Provost’s Office.

  • Utilizes ImageNow to archive and access curriculum data as needed.

  • Processes and archives (ImageNow) student withdrawals from UW-Stout.

  • Processes student cancellations and special approval add/drops.

  • Communicates with the Registrar and Associate Registrar for general assignment space utilization information


  • Minimum

    • Excellent verbal and written communication skills.

    • Excellent judgment including sensitivity to personal and confidential information.

    • Excellent interpersonal, and customer service skills in working with a diverse community.

    • Working knowledge of desktop hardware and standard business software programs (e.g. word processing, spreadsheets, database, email) and the Internet.

    • Customer service experience

    • Work independently and as part of a team environment and on collaborative efforts.

  • Preferred

    • Experience in a higher education environment.

    • Experience working within PeopleSoft (SIS)

    • Experience working within EMS (scheduling software)

    • Bachelor’s Degree in Business, Finance, or related field.

    • Experience working in an office environment.


Registration and Records is an integral part of the Enrollment Services division at UW-Stout. As an awarding winning office, Registration and Records has obtained two Model of Efficiency awards from University Business Magazine as well as a UW-System award for Academic Staff Program Excellence. We are looking for a dedicated, committed, hard-working professional to join our team!


The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All students are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region:

Facts and data about the university:


The normal work schedule for this position is 8:00 a.m. to 4:30 p.m..

The minimum starting salary is $15.42 per hour. The hourly rate for this position is negotiable based on experience and available budget. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan to qualified applicants. Benefit details can be found at:

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

In compliance with the Wisconsin Fair Employment Act, employment will be contingent upon a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Screening of applications will begin 7/16/2019 and may continue until the position is filled. To ensure consideration, complete applications must be submitted by 11:59 p.m. on 7/15/2019.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

- Cover letter specifically addressing how you meet the minimum and preferred qualifications

- Current resume

- Names and contact information for a minimum of three professional work references


Frequently asked questions (FAQs) about our online application system are available via:

For question regarding this position,recruitment or the application process, please contact:

Search Chair: Eric Konsela

Phone: (715) 232-5424


Job Family: Staff