JOB TITLE: Communications Specialist
APPOINTMENT PERCENTAGE (FTE): 100
ANTICIPATED START DATE: November 19, 2018
SALARY: 18.00/hour minimum starting salary
25% Undergraduate/Graduate Student Research Coordination
- Supervise the Student Research Fund grant program
- Collaborate with ORSP Financial Specialist on grant review committee meetings and activities
- Supervise the Student Researcher Ambassador program
- Assist the Editor with the development and publication of the Journal of Student Research publication
- Organize, coordinate, and attend campus research events including, but not limited to: UW-Stout Research Day; UW-System Posters in the Rotunda; UW-System Symposium of Undergraduate Research
- Write articles for Stout Quest on student research activities
- Serve as liaison to the Stout Foundation Board
25% Communications and Outreach Coordination
- Develop and maintain the ORSP web site and social media platforms
- Communicate ORSP activities to campus through Today at Stout and other mechanisms
- Coordinate professional development activities, such as grant writing workshops
- Coordinate project management planning, including utilization of project management software
- Support ORSP database, including migration of relevant information to Microsoft Access for further manipulation of data
- Facilitate ImageNow and other relevant UW-Stout and UW System software.
25 % General ORSP Administration
- Serve as office coordinator, responsible for keeping ORSP project management software updated, ordering supplies, completing university forms, posting materials to Today at Stout
- Organize monthly ORSP Steering Committee Meetings
- Coordinate “researcher rounds,” including inviting, scheduling, and facilitating researcher visits to ORSP and to relevant campus meetings and presentations
- Coordinate problem analysis/problem solving
- Continuously review and evaluate current procedures for improvement
- Update procedure manuals when necessary
- Facilitate implementation of new procedures/systems
- Comply with recognized environmental health and safety practices
- Interact with ORSP colleagues as part of the team
- Maintain confidentiality regarding proposals, grants, contracts
- Demonstrate positive service with ORSP customers.
25% Other duties assigned related to providing information about grant opportunities and support for proposal writing, based on stakeholder feedback and needs assessment
- Monitor grant notices and RFPs
- Communicate new funding opportunities to faculty and staff
- Assist with proposal development support
- Facilitate professional development day sessions for faculty and staff on ORSP services and activities
- Conduct literature reviews and assist faculty and staff in seeking extramural funding opportunities
- Provide editorial assistance with professional writing and proof reading
- Collaborate with the university library on scholarly activities for faculty and staff
- Develop research interests database for campus
- Serve as liaison to Stout Quest
- Excellent verbal and written communication skills
- Attention to detail, proofreading and editing skills
- Excellent judgment including sensitivity to personal and confidential information
- Excellent interpersonal, and customer service skills in working with a diverse community
- Working knowledge of desktop hardware and standard business software programs (i.e. word processing, spreadsheets, database), web page development, Internet, and social media
- Have the ability to delegate and prioritize work
- Good work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness
- Work independently and as part of a team environment and on collaborative efforts.
- Experience in a higher education environment
- Bachelor’s degree
- Experience with grants management systems, library databases and online platforms
The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.
UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.
UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.
All students are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.
Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.
More information about the UW-Stout community and region: http://www.uwstout.edu/about/community.cfm.
Facts and data about the university: http://www.uwstout.edu/about/facts.cfm.
The normal work schedule for this position is Monday through Friday, 8:00 a.m. to 4:30 p.m.
The minimum starting salary is $18.00 per hour. The hourly rate for this position is negotiable based on experience and available budget. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan. Benefit details can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/Univ-staff.pdf.
As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.
In compliance with the Wisconsin Fair Employment Act, employment will be contingent upon a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.
In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).
For campus safety information and crime statistics visit:
TO ENSURE CONSIDERATION
Completed applications must be submitted by 11:59 p.m. on 10/21/2018
Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.
Please be sure you have included the following documents:
- Cover letter specifically addressing how you meet the minimum and preferred qualifications
- Current resume
- Names and contact information for a minimum of three professional work references
Frequently asked questions (FAQs) about our online application system are available via:
If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:
Alexandra Bates, Search Coordinator
For job specific question, please contact Elizabeth Buchanan at firstname.lastname@example.org or 715-232-2477.
Job Family: Staff