Job Description

Job ID
18993
Location
UW Stout;Menomonie, WI
Full/Part Time
Full-Time
Regular/Temporary
Regular

JOB DETAILS:



The University of Wisconsin-Stout invites applications for the position of Compliance Specialist & Youth and Minors Protection Coordinator. The Compliance Specialist & Youth and Minors Protection Coordinator reports directly to the Vice Chancellor of Business, Finance and Administrative Services. The Compliance Specialist & Youth and Minors Protection Coordinator is responsible for oversight of the University of Wisconsin-Stout’s youth programming compliance and will also provide leadership over compliance at a university level under the direction of the Vice Chancellor. This position will work closely with numerous departments on campus and will be responsible for the education and the detailed coordination of compliance activities at Stout and with the University of Wisconsin System office.

Official UW Title: Compliance Specialist III (CP020)

QUALIFICATIONS

Minimum / Required

  • Bachelor's degree in a relevant field or an equivalent combination of training, education and/or related compliance experience.
  • Experience with project management, handling of confidential information, and the ability to work independently and in a team environment.
  • Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing.

Highly Desired

  • Master's degree in human resources, student affairs, public policy, government, legal studies, or other related disciplines.
  • Experience in higher education that includes implementation of compliance, Title IX, or other regulatory responsibilities.
  • Understanding of diversity, equity, inclusion, and belonging, and ability to integrate core concepts into everyday practice.

RESPONSIBILITIES

  • Serves as the campus’s Youth and Minors Protection Coordinator with UW System and is responsible for ensuring all programs and activities involving minors (youth under age 18) on campus comply with UW System policies, guidelines, and recommendations.
  • Provides guidance and oversight to university personnel and departments on Title IX compliance, policies, and procedures
  • Oversees design, drafting, and scheduling of program specific compliance materials and resources for youth programs and activities.
  • Manages operating policies and procedures to ensure safety of minors while present on campus and comply with regulations, institutional policies, and youth and minor program unit objectives.
  • Review and evaluate written materials and administrative procedures to ensure compliance with UW-System policy for protection of minors.
  • Advises institutional or divisional leadership on minors and youth compliance needs.
  • Work cooperatively with Title IX Coordinator to ensure education, reporting, and response is compliant with all applicable statutes and regulations.
  • Assist in the coordination of compliance activities under the direction of the Vice Chancellor.
  • Provide support to the chair of the Competition with the Private Sector Review Committee.
  • Develop and present educational and training programs related to compliance activities, as requested.
  • Assist the Vice Chancellor and Head Compliance Officer in the coordination of audit activities including attending audit meetings and ensuring timely completion of audit tasks.
  • Provide periodic reports on a regular basis, and as directed or requested, to the Chancellor, Cabinet, and departments regarding compliance.
  • Direct and develop an effective compliance training program, to ensure various compliance reporting deadlines are met.
  • Develops, initiates, maintains, and revises appropriate policies and procedures.
  • Collaborates with other departments to direct compliance issues to appropriate existing channels for investigation and resolution.
  • Serve as the university public records custodian and ensure compliance with Wis. Stat 19.351-19.359.
  • Serve as the coordinator of UW-Stout updates to the UW System compliance matrix.
  • Provide support and coordination of the University Compliance Committee.

DEPARTMENT INFORMATION

Business Finance and Administrative Services (BFAS) works with all members of the University to provide resources and services to positively impact student and employee success. The BFAS division is comprised of Business and Financial Services, Budget Office, Police and Parking, Safety and Risk Management, Facilities Management, the Sustainability Office, and Human Resources. Collectively we are committed to promoting the growth of students and staff by providing quality programs, services, and facilities in collaboration with the University, community, and others we serve.

APPLICATION INSTRUCTIONS

Applications received by end of day Sunday, December 4th, 2022 are ensured full consideration. Applications submitted after that may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials:

  1. Cover letter *
  2. Inclusivity statement **
  3. Curriculum vitae or resume
  4. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

** Inclusivity Statement: Equity, diversity and inclusion are important to the mission of UW-Stout Write a one-page or less statement demonstrating your past/ present work, volunteer, and lived experience and how you envision carrying that experience into your work at UW-Stout.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Erin Sullivan

Email: sullivaner@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Deb Wik

Email: wikd@uwstout.edu

INSTITUTIONAL OVERVIEW

An innovative leader within the University of Wisconsin System, the University of Wisconsin-Stout offers an unparalleled career-focused education that integrates applied learning, theory and research and real-world experiences to prepare our students for the future. At UW-Stout, our students think and do from day one, and we’re proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 47 undergraduate, 21 masters and 3 advanced programs and more than 30 certificate options in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 8,000 students with every avenue to explore and personalize their success. And we invest in people who share our vision to advance our position as Wisconsin’s only Polytechnic University and as a regional, national and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us.

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin’s Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community

ADDITIONAL INFORMATION

Minimum annual starting salary of $58,000; commensurate with finalist’s qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire, as applicable.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

Job Family: Staff