Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


JOB TITLE: Curriculum Data Manager

DEPARTMENT: Provost’s Office




35% Academic Affairs Liaison for Curriculum Policies, Procedures, and Initiatives

  1. Develops strategies and provides solutions for curriculum procedure and policy development, under guidance of the Associate Vice Chancellor (AVC) for Curriculum Quality. Produces and provides technical tools that assist with the processes, such as workflow forms and instructional tutorials. Expands electronic resources and implements workflow processes to facilitate curriculum development and approval.
  2. Provides assistance to faculty and staff in the approval process of academic programs, credit-bearing courses and course sequences, following UW-Stout, UW System, federal and state policies and guidelines. Monitors requests and assures timely submission to meet proposers’ implementation objectives.
  3. Consults with all stakeholders on curriculum data interpretation, ensuring data accurately addresses stakeholders’ objectives. This may require advising stakeholders on curriculum-related policies, procedures and processes as well as collaborating with offices such as Admissions, Registrar’s Office, Student Business Services, Marketing Communications, Financial Aid, Office of International Education, and consulting with sister institutions and researching similar processes.
  4. Serves as liaison to university-level curriculum committees for interpretation of policies and procedures, communication of data requirements, and information updates.
  5. Works with university-level curriculum and program review committee chairs to plan and schedule meetings, and communicate decisions, including coordinating submittals with the AVC to UW System and/or the Higher Learning Commission.
  6. Compiles reports and follows up on tasks assigned by the AVC for university-level committees, works as a liaison to ensure proper agenda items and any follow-up materials are sent to all committee members. Reserves rooms, coordinates member schedules, etc. (includes Department Chair, Undergraduate and Graduate Program Director meetings, Opening Week Committee meetings, and Faculty Senate curriculum-related committee meetings).
  7. Develops materials and maintains the UW-Stout Curriculum Handbook of policies, procedures and forms, and publishes on the web.

35% Academic Affairs Liaison for Academic Program Health and Curriculum Quality

  1. Coordinates Planning and Review Committee program review processes in collaboration with the PRC chair and vice chair and AVC.
  2. Monitors program array data and develops reports to summarize trends. Brings high priority information to the attention of the AVC and Provost.
  3. Develops reports that integrate key degree program information from the Assessment in Major (AIM) report, Planning and Review Committee program review documentation, and Annual Program Action Plans.
  4. Tracks and monitors status and effectiveness of degree program improvement plans.
  5. Works with stakeholders (e.g., AVC; Planning, Assessment, Research, & Quality; General Education Director) to facilitate assessment of the General Education program.
  6. Develops strategies and solutions that support curriculum quality procedure and policy development.

30% Information Systems Support for Provost’s Office and Division of Academic Affairs

  1. Creates and manages web content for the Provost’s Office and related sub-sites, including curriculum approval and program review committee websites. Trains and supervises assistants (LTE/students) in site maintenance.
  2. Coordinates responses to UW System requests for program review and program planning updates.
  3. Coordinates and maintains permanent electronic file images of approved curriculum and meeting documents. Trains and supervises assistants (LTEs/Students) in processing files and provide training to college and department staff for retrieval.
  4. Coordinates the approval process and publication of special course fees and segregated fee waivers according to UW-Stout and UW System policy.
  5. Develops tutorials and offers presentations to provide instruction and ongoing training for division staff in use and understanding of systems and processes.
  6. Initiatives annual process of appointing program advisory committee membership and publishes the membership directory on the web.
  7. Manages web content for discipline-specific accreditation. Coordinates and maintains permanent electronic file images of approved discipline-specific accreditation documentation.
  8. Supervises projects and tasks assigned to appropriate office support staff.
  9. Performs other Provost’s Office duties as assigned.



  1. Excellent interpersonal, oral and written communication skills to engage with diverse people, situations, and ideas.
  2. Strong organizational skills with the ability to interpret and execute complex academic policies and procedures
  3. Decision-making, analytical, problem-solving, critical thinking, and resource management skills
  4. Ability to work independently and collaboratively
  5. Working knowledge of Microsoft Office software (e.g., Word, Excel, Outlook, and PowerPoint)
  6. Ability to learn new systems, software programs, processes, and policies quickly
  7. Associate’s Degree or higher


    • Higher education experience
    • Bachelor’s Degree
    • A minimum of two years of administrative support or management experience
    • Experience with application or web-based software systems beyond standard Microsoft Office products


The dedicated professionals in the Provost’s Office work to ensure that UW-Stout provides the best possible environment for teaching and learning, scholarship, research, creative activities, and student services. The staff work closely with the deans, department chairs, directors and others, has oversight of the Division of Academic Affairs, which encompasses the following areas at UW-Stout: Career Services, Center for Applied Ethics, College of Arts, Communication, Humanities and Social Sciences, College of Education, Hospitality and Human Sciences, College of Science, Technology, Engineering, Mathematics and Management, Graduate School, Honors College, Instructional Design, Nakatani Teaching and Learning Center, Office of International Education, Office of Research and Sponsored Programs, University Library.


University of Wisconsin-Stout prepares lifelong learners, ethical leaders and responsible citizens in an equitable, inclusive, and sustainable environment through collaborative career-focused programs that integrate applied learning, theory and research. UW-Stout is committed to developing an inclusive community that fosters a rich, dynamic, and collaborative environment in which to work and grow, celebrating the diversity of individual perspectives and experiences.

A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.

UW-Stout is committed to investing in and ensuring access to equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections.

The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000,¿Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:¿

Facts and data about the university:¿


The hourly rate for this position is based on experience and available budget. A six-month probationary period is required. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing an essential job function test and reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.

Must be authorized to work in the U.S. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:


Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:¿¿

- Cover letter:

  • specifically addressing how you meet the minimum and preferred qualifications
  • include a statement (4-6 sentences) regarding how you would foster a climate of equity, diversity, and inclusion in a work environment. This aligns with our campus’ inclusive excellence goals and FOCUS 2030 goals.

- Current resume

- Names and contact information for a minimum of three professional work references

To ensure consideration complete applications must be submitted online by Thursday, September 16, 2021. Applications submitted after September 16th may be reviewed until the position is filled.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2021. Job duties and responsibilities will remain the same. For more information please visit:

For questions regarding this search, please contact:

Search Chair: Amanda Barnett

Phone: 715.232.2421


Job Family: Staff