Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time



Seeking an individual passionate about college student success and career readiness while striving to create a welcoming, equitable and inclusive work environment. In this position, you will directly support UW-Stout’s polytechnic career focused mission while providing administrative support to the Cooperative Education and Internship Program’s (CEIP) Student Processing Specialist and Program Manager by supporting data driven tasks related to the documentation required for each student work experience This position will require accurate data processing, tracking, and auditing. In addition, you will help support the Career Services office wide recruitment events and programs as well as support first destination employment and alumni survey data tracking, records maintenance, and overall project support all while providing receptionist coverage for the office on an as needed basis.

Job Responsibilities

  • Responsible for administrative support to Cooperative Education and Internship Program (CEIP) to assist with processing, updating, confirming, and auditing student work experience records (i.e. process course enrollment, transcript work experiences, determine student status, activate work experience records, confirm/verify work experience records)
  • Independently respond to diverse inquiries from stakeholders (students, employers, and faculty/staff) regarding Career Services and career related topics in courteous manner, referring problems/concerns to appropriate professional staff member as necessary (via in person, phone, email)
  • Support the First Destination Report (FDR) and Alumni follow-up surveys by assisting with the tracking of students after graduation (via phone, e-mail, social media, mailings, survey etc.)
  • Provide support to office in relationship to Career Conference and other programs related to career development and recruitment as requested by supervisor


This position is a Monday – Friday 8:00 am to 4:30 pm (year-round position). Some remote work/telecommuting may be possible (max up to 2 days per week) after completion of a significant training period, successful on-the-job performance, departmental needs assessment and approval.

Official UW Title – Data Entry Operator


Minimum / Required

  • Minimum of 6 months experience in office setting or data entry or records management (or equivalent education/training i.e. office assistant certificate).
  • Working knowledge of business software programs (e.g., MS Word, Excel, Outlook, Teams database/customer relationship management (CRM) applications, and the internet)
  • History of customer service experience
  • Interest in advancing student learning in career development
  • Demonstrated success working with diverse stakeholders
  • High School Diploma or GED equivalent

Highly Desired

  • Demonstrated attention to detail and organizational skills
  • Ability to work independently and as part of a collaborative team
  • Ability to adapt to shifting priorities and operational needs
  • 2+ years previous experience working in an office setting
  • Previous work experience with college students, faculty/staff, and employers
  • Ability to work at a fast pace
  • Associate Degree in Administrative Professional, and other related fields.


UW-Stout’s Career Services Office’s mission is to educate, engage and empower students and alumni in navigating career and professional development through employer and faculty/staff partnerships.

Our vision is to continue to be a leader in:

  • Providing centralized career resources, programs, services, and technologies
  • Integrating applied and experiential learning
  • Providing data to support informed career decisions
  • Remaining adaptive and flexible in changing career needs for all stakeholders
  • Building and nurturing strategic relationships to enhance opportunities for students
  • Ultimately ensuring students successful transition from college to career

We value: Inclusion and diversity, collaborative partnerships, technology, professional and ethical practices, applied learning, and customer service

UW-Stout’s Career Services Department is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.


Applications received by end of day 11/8/2022 are ensured full consideration. Applications submitted after 11/8/2022 may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to:

Required application materials:

  1. Cover letter (* See below)
  2. Curriculum vitae or resume
  3. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Bethany Henthorn

Phone: 715.232.1129


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Nora Winkler

Phone: 715.232.1601



For information about the UW-Stout community and region visit:

Facts and data about the university:

Minimum starting salary of $15.50 commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check, reference checks and an essential job function test, as applicable. and being cleared to work by the Human Resources Office.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:

Job Family: Staff