Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


Degree Audit Coordinator

Under the direction of the Associate Registrar in the Office of Registration and Records within the Enrollment and Strategic Initiatives Unit, this position develops and maintains the degree audit system, monitors curricular changes, assists with the oversight of the Student Information System (SIS), provides data and access to data, evaluates and processes students for graduation and serves as a resource to students, faculty and staff. This position is highly involved with the on-going maintenance of PeopleSoft Campus Solutions.


Minimum / Required

  • Minimum
    • Earned Bachelor’s Degree from an accredited institution.
    • Demonstrated ability to work with diverse populations.
    • Exemplary written and oral communication skills.
  • Preferred
    • Work experience in higher education, especially working with student records.
    • Proven ability to work independently with limited supervision.
    • Technical skills necessary to work with complex database systems.
    • Degree in computer programming, computer technology or database management.



  • Manage degree audit system and provide oversight of the advisement module in the Student Information System (SIS)
  • Graduation Evaluation and Processing
  • Data Access and Management
  • Registrations and Records Resource


  • Understand undergraduate and graduate curriculum, including university general education, college required, and majors/minors as well as certificates.
  • Consult with Program Directors to clarify degree requirements as necessary.
  • Code approved curriculum changes paying attention to catalog versions and impact of changes on other aspects of the degree audit.
  • Understand academic policies and code degree audit system to accommodate polices.
  • Research and solve degree audit problems, working with Learning and Information Technology (LIT) as appropriate.
  • Interpret substitutions and waivers made for individuals, then identify the appropriate degree audit requirement to modify and implement the change into the database.
  • Assist faculty, advisors, and students with questions about degree audit reports.
  • Oversee, maintain, and update the database of the AA module in PeopleSoft Campus Solutions.
  • Oversee and implement batch processing of advisement reports.
  • Train degree audit users on the proper usage of the student information system.
  • Evaluate student record and program plan to determine if major/minor/concentration, grade points, credit accumulation and other requirements have been met for students who have applied for graduation.
  • Notify students of graduation requirement deficiencies. Work with the student and program director to resolve graduation problems/discrepancies.
  • Setup and maintain the diploma database in Scrip-Safe software along with batch processing of degrees each term after querying graduation data from PeopleSoft.
  • Assist in functional area technology projects.
  • Serve as a resource for office staff and others on campus on daily issues, questions, policies, procedures and exceptions.
  • Attend meetings and functions as Registration and Records representative.
  • Communicate with constituents about important dates and deadlines.


The Degree Audit Coordinator is a part of the Registration and Records office and will report to the Associate Registrar. This position gets to work collaboratively with numerous offices/departments across campus on a weekly basis.


The University of Wisconsin-Stout offers a rich, dynamic, and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 49 undergraduate and 22 graduate degrees, including three terminal degrees. The current enrollment is approximately 8,000 students. The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:

Facts and data about the university:


Minimum starting salary is $44,000, commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks. Official transcripts required at time of hire.

Must be authorized to work in the U.S. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:

  1. Cover letter specifically addressing how you meet the qualifications
  2. Curriculum vitae or resume
  3. Names and contact information for a minimum of three (3) professional references

To ensure consideration complete applications must be submitted online by May 26, 2021. Screening of applications may continue until the position is filled.

Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Eric Konsela

Phone: (715) 232-5424


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Erin Dunbar

Phone: (715) 232-1279


Job Family: Staff

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2021. Job duties and responsibilities will remain the same. For more information please visit: