Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


JOB TITLE: Department Coordinator

DEPARTMENT: Stout Online



Minimum starting salary $15.42


Position Purpose: Under general supervision, the Department Coordinator is responsible for the management, coordination, and execution of a variety of independent and administrative responsibilities to support the Associate Director, department academic staff, and the unit as a whole

Primary Responsibilities

Provide administrative, program and office management support, including but not limited to:

A: Provide administrative support for the Stout Online Associate Director and Unit.

B: Provide general office management oversight.

C: Stout Online marketing and communication support.

D: Provide Stout Online program support.



  • High school diploma or equivalent.
  • One or more years of office or administrative support experience.
  • Proficient using Microsoft Office suite, Office 365 and the Internet.


  • Bachelor’s degree or formal administrative training.
  • Experience with marketing.
  • Currently in an office environment in a support role.
  • Experience in a customer service role.
  • Experience working in a higher education setting.
  • Familiarity with PeopleSoft, Canvas or related learning environment, database querying, website software, email marketing software, and Qualtrics.


Our mission at UW-Stout Online is to be a leader in advancing innovative, high quality services and learning experiences that engage, inspire and challenge.

UW-Stout Online is comprised of dedicated staff that serve the needs of customized instruction students, instructors and programs. It demonstrates its commitment to student success by coordinating innovative programs and high-quality services that lead to easy online access for programs offered at a distance, reaching populations on a global level. The unit advocates for student learning success by decreasing barriers and increasing learning support services.

Stout Online provides support services for individual courses, undergraduate and graduate level degree programs, professional development for educators online, certificates, certifications and credit outreach programs. Stout Online supports students, instructors, program directors and departments in the delivery of these courses and programs.


The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All students are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region:

Facts and data about the university:


The normal work schedule for this position is Monday to Friday, 8:00 a.m. to 4:30 p.m.

The minimum starting salary is $15.42 per hour. The hourly rate for this position is negotiable based on experience and available budget. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan. Benefit details can be found at:

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities are encouraged to apply. Final candidate must successfully pass a full background check before an offer of employment can be made.

For campus safety information and crime statistics visit:


*Completed applications must be submitted by 11:59 p.m. on December 20, 2019. Applications will be accepted until position is filled.

Your online application will not be considered complete until all required documents are attached and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

- Cover letter specifically addressing how you meet the minimum and preferred qualifications

- Current resume

- Names and contact information for a minimum of three professional work references


Frequently asked questions (FAQs) about our online application system are available via:

If you If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Julia Tronnier

TA Coordinator

Phone: 715.232.5440


Job Family: Staff

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: