Job Description

Job ID
16318
Location
UW Stout;Menomonie, WI
Full/Part Time
Full-Time
Regular/Temporary
Regular

JOB DETAILS:


This is a professional staff position that oversees the Enterprise Information Systems unit of the Division of Learning and Information Technology. This position works closely with offices with various departments across campus in the day-to-day operations of the university to ensure that all information systems needs are met. The Enterprise Information Systems unit provides systems analysis, systems design, systems programming, systems implementation, database design, database creation and database maintenance for campus-wide information systems, including: PeopleSoft Campus Solutions, Oracle’s OBIEE reporting tool, Informatica, Salesforce, EAB Navigate and the University’s external and internal web sites. This position should have technical expertise in information systems and the ability to apply that expertise strategically. This position supervises the unit supporting the above systems.

QUALIFICATIONS

Minimum

  • Bachelor's Degree or 5 years’ experience working in Information technology
  • Ability to supervise and manage a variety of staff and projects simultaneously
  • Effective leadership skills including the ability to motivate others in an IT team environment
  • Knowledge of effective management, supervisory, problem solving, and leadership techniques required to supervise professional staff
  • Effective oral and written communication skills
  • Solid understanding of the interoperability of information systems
  • Technical understanding of information systems architecture

Preferred

  • Knowledge of the principals of project management, estimation, change control, and project plan development and implementation
  • Knowledge of budget management
  • Experience with data governance, systems of record, compliance
  • Technical knowledge of ERP systems and/or other enterprise applications
  • Technical knowledge of PeopleSoft Campus Solutions
  • Technical knowledge of Oracle’s OBIEE reporting tool
  • Technical knowledge of Informatica
  • Technical knowledge of Salesforce
  • Technical knowledge of EAB Navigate
  • Technical knowledge of web technologies (i.e. Drupal, Wordpress, Microsoft’s Sharepoint)

RESPONSIBILITIES

Supervisory and Training Responsibilities

  • Organize work, assign responsibilities, and establish measurable standards for employees. Keep an account of employee assignments.
  • Provide regular feedback and conduct annual performance reviews with employees including recommend the hiring, transfer, suspension, layoff, recall, promotion, discharge, evaluation, and discipline of employees.
  • Organize training programs for employees, including new employee training.
  • Develop individual training and development plans for staff members that foster their continued professional growth and the ability of the unit to meet emerging needs of the University.
  • Identify conferences, training programs and workshops that would enhance staff members’ knowledge and skills.
  • Administer emergency call-in procedures so that employees can deal with special situations that arise outside of the normal workday.
  • Organize the process and recruitment materials for new positions including position descriptions, advertisements and interview protocol.

Management of Enterprise Information Systems Unit

  • Work with outside vendors as the liaison for Enterprise Applications and Services.
  • Analyze IT work and process flow, plan and implement solutions to make the unit efficient.
  • Work with other areas in the University to coordinate projects and other daily work.
  • Assign staff as members on cross-functional project teams, as liaisons with University committees, and to other work groups.
  • Serve as IT leadership for the University Web Oversight Committee and provide technical leadership for the University web site.
  • Function as a liaison with the campus community and appropriate University Wisconsin System offices and groups.
  • Ensure that the work of the Enterprise Information Systems unit is compliant with campus technology standards, University of Wisconsin System guidelines, PCI data security standards and federal laws governing the management of data such as HIPAA and FERPA.
  • Remain current in technology trends and the use of technology in higher education.
  • Provide IT leadership and collaboration for University data governance along with University data stewards and subject matter experts from other University divisions.

Support and Development of Enterprise Information Systems

  • Coordinate the development, implementation, maintenance and upgrading of campus information systems, primarily the PeopleSoft Student Administration System / Campus Solutions.
  • Coordinate the development, implementation, maintenance and upgrades of the campus Web site.
  • Coordinate the development, implementation of University data warehouses, database management tools and data reporting applications.
  • Oversee the gathering of needs, requirements and concerns of information system stakeholders to develop acceptable responses.
  • Organize and administer status meetings of information system stakeholders: call for agenda items; run meetings; provide minutes; follow-up on action items.
  • Direct the creation and upkeep of system documentation.
  • Direct and manage the integration and support for all third-party applications.
  • Direct the implementation of security decisions as it applies to IT systems.
  • Oversee the development and implementation of programming, maintenance, upgrade and documentation standards.
  • Keep abreast of new information technologies and update departmental staff and stakeholders on pertinent technologies.

DEPARTMENT INFORMATION

Enterprise Information Systems (EIS), Learning Technology Services (LTS), Client Technology Services (CTS), and Telecommunications and Networking (T&N), make up the Learning and Information Technology Department (LIT). LIT is UW-Stout’s steward of technology in support of education. In particular, EIS provides data and enterprise resource planning services including PeopleSoft Campus Solutions student information system application development, support, and maintenance; data warehouse and reporting development and support; campus website technical support, development, and maintenance; development, support, and maintenance for a variety of web-based applications for the campus; and operation, support, and administration of servers for those applications.

CAMPUS INFORMATION

The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 50 undergraduate and 24 graduate degrees, including two terminal degrees. Average student enrollment is 9,000.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All undergraduate students participating in traditional, on campus-based programs are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region: https://www.uwstout.edu/about-us/our-community

Facts and data about the university: https://www.uwstout.edu/about-us/meet-our-leadership/institutional-accreditation/fact-book

ADDITIONAL INFORMATION

Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

TO APPLY

Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:

  1. Cover letter specifically addressing how you meet the minimum and preferred qualifications
  2. Resume
  3. Names and contact information for a minimum of three (3) professional references

Official transcripts will be required at time of hire, if applicable.

To ensure consideration complete applications must be submitted online by Sunday, March 15, 2020 at 12:00AM CST. Screening of applications may continue until the position is filled.

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Dan Dunbar email: dunbard@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Gretchen Metzler email: metzlerg@uwstout.edu

Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at: https://kb.wisc.edu/hrs/page.php?id=21900

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/

Job Family: Supervisory