Director, Office of Research & Sponsored Programs (ORSP)
The University of Wisconsin-Stout (UW-Stout) is seeking a collaborative leader to help grow the research enterprise as Wisconsin’s Polytechnic University. UW-Stout's research portfolio is poised for development, as the university formalizes its 2030 strategic plan and continues to build on its tenets of applied learning, research, collaboration, and career focus. The Director of ORSP will help support and promote research and scholarship among interdisciplinary university members, including both undergraduate and graduate students, and serve as UW-Stout's lead research administrator of extramural and intramural research funds.
UW-Stout is seeking a Director with strategic vision, strong supervisory and time management skills, and a commitment to understanding research leadership in support of UW-Stout's polytechnic mission and strategic priorities. The Director will lead a cohesive office team, in a dynamic post-pandemic higher-education environment, and be responsible for ethical conduct of research, requisite compliance, and administration of University contracts and non-purchasing agreements. It is expected that the Director will help drive increases in UW-Stout's externally funded grants, contracts, cooperative and other agreements, in partnership with campus stakeholders.
A direct report to the Provost/Vice Chancellor of Academic Affairs, the Director is a full-time annual appointment. The anticipated start date for this position is July 1, 2021.
Minimum / Required
- Bachelor's degree from an accredited institution
- Demonstrated success working with funded programs, specifically those sponsored by federal agencies
- Two years of experience in a management or supervisory capacity
- Broad knowledge of and experience with all aspects of research and sponsored program administration and the award life cycle, pre- through post-award
- Demonstrated experience and ability to apply the principles and regulatory framework of the Federal Office of Management and Budget (OMB) including financial management and regulatory policies such as Uniform Guidance, Federal Acquisition Regulations, and Single Audit
- Familiarity with electronic research administration tools (e.g., Research.gov, Grants.gov, eRA commons, etc.)
- Excellent communication skills
- Experience with Institutional Review Board for the Protection of Human Subjects (IRB) and Institutional Animal Care and Use Committee (IACUC) processes and procedures
Highly Desired / Preferred
- Master's degree, or terminal academic degree
- Certified Research Administrator
- NCURA (National Council of University Research Administrators) Sponsored Project Administration Fundamentals, or equivalent training
- Three or more years of demonstrated leadership experience in higher education grants management, ethical conduction of research, or similar functions in higher education
- Familiarity with ethical research practices, including human subjects requirements and related protocol
- Demonstrated experience managing the development and submission of funded extramural and intramural applications
- Demonstrated strategic leadership
- Demonstrated success working effectively with a diverse pool of principal investigators, faculty and senior campus leadership, as well as a broad range of other internal and external stakeholders
Grants and Contracts Administration
- Be accountable for all pre-award activities, including strong knowledge of OMB’s Uniform Guidance related to respective federal funding agencies
- Measure, forecast, and report on externally funded programs to campus and college leadership
- Ensure integrity, including consistency with University and sponsor guidelines of external funding submissions by assisting investigators with development of proposals, reviewing proposals, and routing final proposals for appropriate University review and approvals before submission to sponsors
- Coordinate with principal investigators and research accounting to ensure post-award requirements are met in a timely manner
- Supervise student research funding awarding and dissemination efforts
- Work in partnership with WiSys’ Office of Research Development to advise faculty and staff regarding potential grant seeking development efforts.
- Oversee negotiation of terms of contract awards with external sponsors
- Ensure timely and responsive supports to campus partners throughout the pre- and post- award processes
Grants and Contracts Promotion, Expansion, and Oversight
- Lead, coordinate, and drive growth in externally funded programs to ensure a viable and sustainable research enterprise
- Facilitate an efficient pathway for externally funded programs through the entire sponsored program lifecycle
- Foster partnerships with stakeholders both internal and external
- Lead and coordinate intramural, institutional, state and federal grant-seeking efforts of faculty and other staff including orientations and workshops for working with the Office of Research and Sponsored Programs and for grant writing
- Promote research activity across all professional areas – research as integral to quality teaching, scholarly activity, and service
- Continuously improve of the effectiveness of the pre- and post-award process
- Support student research for both undergraduate and graduate students, including sponsored and applied research in partnership with campus partners. This includes connecting with organizations such as the Council of Undergraduate Research (CUR) and WisCUR.
- Support the intersection of the scholarship of teaching and learning (NTLC) and the research enterprise
- Support increasing connection between research and the University Library
Research Policy and Compliance Management
- Guide and/or participate in the development of research policies and procedures
- Interpret research policy for faculty, staff, administrators, and other university stakeholders
- Ensure a smooth transition from pre- to post-awards for principal investigators
- Supervise staff responsible for the Institutional Review Board for the Protection of Human Subjects (IRB), the Institutional Animal Care and Use Committee (IACUC) and other research ethics and compliance activities
- Manage campus conflict-of-interest reporting procedures, and other research compliance processes and reports
- Serve as liaison to various research compliance and grant related committees as assigned; assist researchers with protocol improvements when necessary
- Assist investigators with reports and protocol updates during the post-award period
- Lead financial pre-award activities and coordinate post-award financial activities with UW-Stout Business & Financial Services
- Oversee coordination, development, and implementation of student research activities including the Journal of Student Research (JSR) and participation in events intended to support Knowledge Translation and build capacity in disseminating research findings.
Office Operations and Management
- Supervise the ORSP personnel and cultivate a positive working environment that promotes employee safety, growth and goal attainment
- Oversee the budgets and operations of ORSP
- Foster professional development opportunities for ORSP staff
- Coordinate effective communications and operations with other relevant campus units
- Oversee the campus Gift-in-Kind process
The Office of Research and Sponsored Programs supports students, faculty, and staff with research efforts, grant funding and applications, IRB protocol, and more. As the central service unit for research endeavors, this office office provides assistance from the initial research idea to the proposal submission and much more.
The University of Wisconsin-Stout offers a rich,¿dynamic,¿and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being¿Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.¿
UW-Stout offers 49 undergraduate and 22 graduate degrees, including three terminal degrees. The current enrollment is approximately 8,000 students. The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and encourages collaboration within and across disciplines and professions.
The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community
Facts and data about the university: https://www.uwstout.edu/about-us/meet-our-leadership/institutional-accreditation/fact-book
Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.
- Benefit Details: http://www.uwsa.edu/ohrwd/benefits/summaries/fasl.pdf
- Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/
As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.
An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks. Official transcripts required at time of hire.
Must be authorized to work in the U.S. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.
In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).
For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information
Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.
Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.
Required application materials:
- Cover letter specifically addressing how you meet the qualifications
- Curriculum vitae or resume
- A one-page inclusivity statement demonstrating your commitment to supporting research success through diversity, equity and inclusion
- Names and contact information for a minimum of three (3) professional references
To ensure consideration complete applications must be submitted online by April 5, 2021. Screening of applications may continue until the position is filled.
Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900
It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.
For questions regarding this position or recruitment, please contact:
Search Chair: Kate Kramschuster
If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:
Search Coordinator: Dianne Sinz
Job Family: Supervisory