Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


JOB TITLE: Administrative Assistant III

BUSINESS TITLE: EDI Office Associate

DEPARTMENT: Equity, Diversity and Inclusion Office



SALARY (GRADE 18): $39,000-$40,000 or $18.75-$19.23/hour


The Equity, Diversity and Inclusion (EDI) Office Program Associate position provides comprehensive leadership (office management, administrative assistance, budget, purchasing and data management) for the equity, diversity and inclusion office and reports directly to the Assistant Chancellor of EDI. Essential qualities include advanced interpersonal communication and intercultural skills, computer literacy, budgetary skills, and the ability to skillfully manage multiple priorities. The program associate actively promotes the concepts of EDI. This position functions under minimal supervision and exercises independent judgment.


Minimum Required:

  • High school diploma or equivalent
  • Minimum two years of experience working in a clerical related setting
  • Willingness to continue professional development within equity, diversity and inclusion
  • Strong organizational and administrative skills
  • Ability to work independently and as part of a team
  • Excellent written, oral, and interpersonal communication skills
  • Demonstrated ability to simultaneously work on numerous projects
  • Working knowledge of Microsoft Office Suite

Highly Desired:

  • Bachelor’s degree
  • Experience working with diverse/underserved populations
  • Demonstrated ability to build relationships with internal and/or external stakeholders
  • More than one-year experience in a clerical related position in higher education, public agency, or non-profit
  • More than one-year budget management experience in higher education, public agency, or non-profit
  • Working knowledge of relational databases (.i.e. UWBI, WISER, PeopleSoft, Adobe Illustrator)


  • Provides administrative support to EDI office, including the Assistant Chancellor of EDI, Executive Director of EDI, the Inclusive Excellence Action Plan Coordinator, and the EDI fellows
  • Assists in supervision of the EDI office student assistant
  • Actively promotes concepts of equity, diversity and inclusion in everyday work
  • Schedules logistics and secures resources for meetings, programming, conferences, travel, and unit operations
  • Serves as primary contact via phone and in person during scheduled work hours
  • Prepares and edits documents and reviews work done by others
  • Develops and distributes office communication to appropriate parties
  • Develops, implements and maintains methods and organizational systems within the EDI office
  • Other duties as assigned


The Equity, Diversity and Inclusion (EDI) office aligns with and supports our Focus 2030 Strategic Plan goal to invest in, and ensure access to, equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections. The EDI office is committed to creating an inclusive and equitable campus community by working with campus partners to reduce barriers to individual student access and success. The EDI Office works collaborative with units across campus to assist in building a strong campus climate in which we actively embrace and celebrate the diversity of our identities and experiences. The EDI office includes the Assistant Chancellor of EDI, Executive Director of EDI, IE Action Plan Coordinator, and EDI fellows, and is a part of the larger EDI Unit that includes Multicultural Student Services, Student Support Services, Fostering Success, and McNair offices and the Qube.


The University of Wisconsin-Stout prepares lifelong learners, ethical leaders and responsible citizens in an equitable, inclusive, and sustainable environment through collaborative career-focused programs that integrate applied learning, theory and research. UW-Stout is committed to developing an inclusive community that fosters a rich, dynamic, and collaborative environment in which to work and grow, celebrating the diversity of individual perspectives and experiences. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.

UW-Stout is committed to investing in and ensuring access to, equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections.

The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:

Facts and data about the university:


Competitive salary commensurate with qualifications and experience. The UW system provide an excellent befits package including participation in the Wisconsin State retirement plan.

All qualified candidates will receive consideration for employment. As an equal opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.

Must be authorized to work in the U.S. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:


Go to:

Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:

  1. Cover letter **
  2. Resume/Curriculum Vitae
  3. Names and contact information for a minimum of three (3) professional references

**Include a statement (4-6 sentences) regarding how you would foster a climate of equity, diversity, and inclusion in this position. Please use your cover letter to also speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

To ensure consideration complete applications must be submitted online by end of day 8/28/2022. Screening of applications may continue until the position is filled.

Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Chelsea Lovejoy


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Alex Bates

Phone: 715-232-2438


Job Family: Staff