Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


The Enrollment and Retention Data Analyst supports the Enrollment and Strategic Initiatives (ESI) Division through research, management of data-related projects, and assists in strategic enrollment management and research related data requests. The ESI division includes Admissions, Advisement, Continuing and Professional Education, Financial Aid, Stout Online, and Registration and Records. The individual in this position will have advanced understanding of areas within the purview of the ESI division including data related to the enrollment funnel, retention, persistence, degree completion, customized instruction, and non-credit programming. In addition, understanding how student-related policies, procedures, and business practices inform ESI data is key.

This position will extract and compile data from various student information and CRM tools for the purpose of analysis and reporting to senior leadership at the direction of the Vice Chancellor of ESI. The Enrollment and Retention Data Analyst will serve in a critical role to support the development and monitoring of the Strategic Enrollment Management Plan.

The individual in this role will collaborate with the Planning, Assessment, Research, and Quality (PARQ) office on enrollment projects to be used internally at the university. The individual will work closely with Learning and Information Technology (LIT) to articulate the business needs to technical staff for projects that will integrate with Peoplesoft. This team member will have a commitment to promoting the development of an equitable and inclusive environment.

This full-time position reports to the Vice Chancellor of Enrollment and Strategic Initiatives.

ABOUT THE JOB: UW System Job Title Research Analyst II (Job Code RE023)


Minimum / Required

  • Bachelor’s degree or equivalent education and related work experience.
  • Experience with applying basic statistical concepts.
  • Progressive experience with strategic enrollment management intelligence functions, analytics, industry standards and best practices.
  • Demonstrated skills with student information systems or similar systems and the ability to develop professional and accurate reports based on data downloaded and analysis with appropriate executive summaries.
  • Ability to analyze, interpret and communicate complex data.
  • Ability to quickly learn and adapt to new software, platforms, and hardware.
  • Detail oriented and ability to meet deadlines.
  • Demonstrate strong interpersonal skills.
  • Experience with project management.

Highly Desired

  • Master’s degree in Statistics, Higher Education Administration, Educational Policy, or related area.
  • Knowledge and experience using Statistical Analysis tools, report writing platforms, such as PeopleSoft.
  • Experience in creating and visualizing reports using Tableau or similar data visualization tool.
  • Experience with extracting CRM data from tools like Salesforce and EAB Navigate.
  • Ability to communicate effectively orally and in writing with demonstrated skill in identifying what is to be communicated, the appropriate audience, the method of communication, and the timing of the communication as well as the ability to always maintain confidentiality.
  • Experience with process mapping or similar approaches (LEAN process, etc.) to identify opportunities for continuous quality improvement within the division.
  • Ability to work effectively and prioritize in a fast-paced environment.
  • Skill in working independently and following through on assignments with minimal direction.
  • Ability to maintain a working knowledge of academic and student services policies and procedures as they apply to enrollment management.
  • Demonstrated experience in establishing a work environment that embraces equity, diversity, and inclusion.


  • Enrollment and retention data analysis
  • Strategic enrollment management plan data analysis
  • Data visualization
  • CRM data extraction and analysis
  • Other duties as assigned


UW-Stout’s Enrollment and Strategic Initiatives division is responsible for all aspects of university enrollment management. The division includes Admissions, Registration and Records, Financial Aid, Advisement, Stout Online, and Professional Development.

The Enrollment and Strategic Initiatives Division is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.


University of Wisconsin-Stout prepares lifelong learners, ethical leaders and responsible citizens in an equitable, inclusive, and sustainable environment through collaborative career-focused programs that integrate applied learning, theory and research. UW-Stout is committed to developing an inclusive community that fosters a rich, dynamic, and collaborative environment in which to work and grow, celebrating the diversity of individual perspectives and experiences.

A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of beingWisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.

UW-Stout is committed to investing in and ensuring access to equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections.

The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:

Facts and data about the university:


Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.

Must be authorized to work in the U.S. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:


Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:

  1. Cover letter*
  2. Curriculum vitae or resume
  3. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

**To ensure consideration complete applications must be submitted online by January 14, 2022. Applications submitted after January 14th may be reviewed until the position is filled.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Dexter Fierro


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Julie Zack


Job Family: Staff