Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


The University of Wisconsin-Stout School of Education is seeking applicants for the Data Reporting Specialist position to support the educator licensure programs. The Data Reporting Specialist is responsible for administering the ePortfolio system that houses all student assessment records for licensure purposes. In this capacity, they introduce students to the system, providing resources to assist them in uploading artifacts, and collaborate with faculty in using the system for evaluation. This position also gathers and analyzes education program data and assists the School of Education Director in preparing annual assessment and accreditation reports. This is a campus-based position that reports to the School of Education Director.




  • Bachelor’s degree -or- minimum 3 years’ experience in data management -or- equivalent combination of education and work experience

  • Experience working with word processing, spreadsheets, and electronic data collection systems

  • Demonstrated ability to foster collegial and collaborative relationships with faculty, staff, students and external stakeholders


  • Bachelor’s degree in education, technology, or related field

  • Experience managing online portfolios or other systems to maintain records for accreditation or similar purposes

  • Demonstrated presentation skills and training others in the use of technology

  • Experience working in an education environment

  • Experience managing web pages and web sites

  • Experience working with diverse populations and demonstrated commitment to diversity, equity, and inclusion


  • Administer the School of Education ePortfolio system (Anthology) for all educator licensure programs

  • Provide leadership by bringing innovative ideas for the use of the ePortfolio in the assessment system for the School of Education Director and School of Education Council

  • Facilitate ePortfolio training and provide ongoing support for School of Education students, faculty, and staff

  • Ensure alignment of ePortfolio with the School of Education assessment system

  • Gather and analyze benchmark assessment data

  • Assist the School of Education Director in writing or overseeing sections of the accreditation reports related to assessment (e.g., DPI, NASP, HEA Title II)

  • Provide data and assist School of Education program directors with Assessment in the Major reports

  • Assist with the annual DPI assessment report for the unit as a whole

  • Coordinate with university and UW-system PeopleSoft and other database personnel to create systems to meet School of Education data collection and reporting needs

  • Assist School of Education Director and staff, program directors, and others in the college with data requests

  • Serve as School of Education web coordinator, collaborating with faculty, staff, and University web staff to oversee all School of Education web pages

  • Attend School of Education, department, and university meetings


The School of Education is housed in the College of Arts and Human Sciences and provides oversight and support for professional education services, faculty and staff. The School of Education seeks to cultivate effective leaders and impactful educators in their fields by promoting collaborative, applied learning opportunities through exemplary teaching, research and service. There are currently seven undergraduate and five graduate programs plus the Child and Family Studies Center within the School of Education.

In addition, the School of Education Council determines policies and procedures related to educational licensure and accreditation. The Council consists of the Teaching, Learning, and Leadership Department Chair, program directors for licensure programs and the M.S. Education program, faculty representing education foundation courses, clinical placement, licensure, and assessment staff.


An innovative leader within the University of Wisconsin System, the University of Wisconsin-Stout offers an unparalleled career-focused education that integrates applied learning, theory and research and real-world experiences to prepare our students for the future. At UW-Stout, our students think and do from day one, and we’re proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 47 undergraduate, 21 masters and 3 advanced programs and more than 30 certificate options in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 8,000 students with every avenue to explore and personalize their success. And we invest in people who share our vision to advance our position as Wisconsin’s only Polytechnic University and as a regional, national and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin’s Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit:


Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Official transcript required at time of hire, if applicable.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:


Complete applications submitted online by May 1, 2023 are ensured consideration. Applications submitted after 5/1st may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to:

Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:

  1. Cover letter*

  1. Current resume

  1. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Heather Klanderman


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Donna Herman

Phone: (715) 232-2479


Job Family: Staff