Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


JOB TITLE: University Services Program Associate (Temporary University Staff Position)

DEPARTMENT: Equity, Diversity and Inclusion Office



SALARY: Minimum starting salary is $17.00/hr, average 20 hours per week


The Equity, Diversity and Inclusion (EDI) office program associate position provides comprehensive leadership (office management, administrative assistance, budget, purchasing and data management) for the equity, diversity and inclusion office and reports directly to the Interim Executive Director of EDI. The program associate supports both the Executive Director and the Inclusive Excellence Action Plan Coordinator. Essential qualities include advanced interpersonal communication and intercultural skills, computer literacy, budgetary skills, and the ability to skillfully manage multiple priorities. The program associate actively promotes the concepts of EDI. This position functions under minimal supervision and exercises significant independent judgment.


Minimum Required:

  • High school diploma
  • Minimum two years of experience working in a clerical related setting
  • Professional or personal experience overcoming barriers like those confronting students
  • Strong organizational and administrative skills
  • Ability to work independently and as part of a team
  • Excellent written, oral, and interpersonal communication skills
  • Demonstrated ability to simultaneously work on numerous projects
  • Working knowledge of Microsoft Office Suite

Highly Desired:

  • Intercultural experiences with individuals who have overcome educational barriers related to historically excluded student populations
  • Demonstrated ability to build relationships with internal and/or external stakeholders
  • More than one-year experience in a clerical related position in higher education, public agency, or non-profit
  • More than one-year budget management experience in higher education, public agency, or non-profit
  • Working knowledge of relational databases, UWBI, WISDM, PeopleSoft, Access Stout, Adobe Illustrator, My UW, and CONNECT software


  • Provides administrative support to EDI office, including the Interim Executive Director of Equity Diversity and Inclusion, the Inclusive Excellence Action Plan Coordinator, and the EDI office fellows
  • Assists in supervision of the EDI office student assistant
  • Actively promotes concepts of equity, diversity and inclusion in everyday work
  • Schedules logistics and secures resources for meetings, conferences, travel, and unit operations
  • Serves as primary contact via phone and in person during scheduled work hours
  • Prepares and edits documents and reviews work done by others
  • Develops and distributes office communication to appropriate parties
  • Develops, implements and maintains methods and organizational systems within the EDI office
  • Other duties as assigned


The Equity, Diversity and Inclusion (EDI) office aligns with and supports our Focus 2030 Strategic Plan goal to invest in, and ensure access to, equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections. The EDI office is committed to creating an inclusive and equitable campus community by working with campus partners to reduce barriers to individual student access and success. The EDI Office works collaborative with units across campus to assist in building a strong campus climate in which we actively embrace and celebrate the diversity of our identities and experiences. The EDI office includes the Interim Executive Director of EDI, as well as Multicultural Student Services, Student Support Services, Fostering Success, and McNair offices and the Qube. The office also includes the half time position of the Inclusive Excellence Action Plan Coordinator.


The University of Wisconsin-Stout prepares lifelong learners, ethical leaders and responsible citizens in an equitable, inclusive, and sustainable environment through collaborative career-focused programs that integrate applied learning, theory and research. UW-Stout is committed to developing an inclusive community that fosters a rich, dynamic, and collaborative environment in which to work and grow, celebrating the diversity of individual perspectives and experiences. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.

UW-Stout is committed to investing in and ensuring access to, equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections.

The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:

Facts and data about the university:


All qualified candidates will receive consideration for employment. As an equal opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Must be authorized to work in the U.S. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:


We ask that individuals email the required documents below to to be considered for this position.

Required application materials:

  1. Cover letter specifically addressing how you meet the qualifications
  2. Resume/Curriculum Vitae
  3. Names and contact information for a minimum of three (3) professional references

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in fall 2021. Job duties and responsibilities will remain the same. For more information please visit:


What is Temporary Employment?

Temporary Employment is defined as an appointment of a person to perform a grouping of duties and responsibilities on a non-permanent, non-project basis. A temporary appointment is restricted to 1,040 hours or less within a block of time which consists of 26 consecutive biweekly payroll periods and which ends on the anniversary date of the appointment. Employment in a temporary position does not guarantee permanent employment.

Can one person work two temporary positions at the same time?

Temporary employees may work on more than one appointment at a time IF the appointments are in different positions. "Different positions" are identified by a variety of factors, such as different program areas, a different title, etc.

What does the hourly limitation mean and how are hours monitored?

The hourly limitation (1,040 during 26 consecutive biweekly payroll periods) applies to the specific temporary duties that the person is performing in an appointment. During one year, starting from the date of employment, a person is limited to 1,040 hours in an appointment. If the individual reaches the hourly maximum, but the need for the position continues, the individual must be terminated and a new temporary employment position appointed. In other words, the hourly limitation applies to the person, not the position.

Are temporary employees eligible for benefits?

Upon initial appointment, temporary employees usually are eligible only for social security, workers compensation and unemployment insurance, and certain employee-pay-all benefit programs. Most benefits become available when and if the temporary employee qualifies for coverage under the Wisconsin Retirement System (WRS). Temporary employees do not earn holidays, vacation, or sick leave.

Job Family: Staff