Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


eStout Student Coordinator

Reporting to the Director of Client Technology Services in the Learning and Information Technology department, this position provides administrative duties as the UW­Stout student laptop program - "eStout" - Student Coordinator, include managing eStout laptop controls as they relate to student eligibility to participate in the various aspects of the eStout program and administering the financial aspects of the eStout program. Anticipated start date is ­­­­­­­­­­­­­­­­­­­­­­November 1, 2021.



  • Excellent verbal and written communication skills.
  • Sound judgment, including sensitivity to personal and confidential information
  • Strong interpersonal communication and customer service skills
  • Working knowledge of standard business software programs including MS Office
  • Work independently and as part of a team environment on collaborative efforts

Highly Desired

  • Experience supporting student success in a diverse higher education environment
  • Working with information systems, retrieving and analyzing data
  • Experience forecasting and managing budgets
  • Experience in updating website content
  • Experience with Peoplesoft or other Student Information Systems
  • Advanced Microsoft Office skills including mail merging, Excel pivot tables, querying, data analysis, and reporting tools
  • Process improvement experience
  • Experience collaborating with supply chain vendors
  • Experience with Federal Family Educational Rights and Privacy Act (FERPA) of 1974


Reporting to the Director of Client Technology Services in the Learning and Information Technology department, this position provides administrative duties as the UW­Stout student laptop program "eStout" student coordinator, including management of all eStout laptop controls as they relate to student eligibility to participate in the various aspects of the eStout program and administering the financial aspects of the eStout program. Knowledge of academic programs/structure and the entire eStout program life cycle is essential to the success of the eStout program and students. A high degree of software and data knowledge is required to maintain and produce accurate student and laptop data; including testing upgraded and/or new information systems to ensure data accuracy. This position is responsible for management and enforcement of the eStout Student Laptop Computer Agreement and eStout policies and procedures, along with budgetary responsibilities. This position facilitates laptop exchange, return, and ownership transfer activities and laptop assignment control. This position may provide direction to student and staff employees regarding eStout tasks.


Learning and Information Technology (LIT) is a support organization dedicated to providing efficient and effective state-of-the-art learning and information technology solutions and services to students, faculty, and staff for instruction, administration, and public service in support of the University's mission.


The University of Wisconsin-Stout prepares lifelong learners, ethical leaders and responsible citizens in an equitable, inclusive, and sustainable environment through collaborative career-focused programs that integrate applied learning, theory and research. UW-Stout is committed to developing an inclusive community that fosters a rich, dynamic, and collaborative environment in which to work and grow, celebrating the diversity of individual perspectives and experiences.

A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.

UW-Stout is committed to investing in and ensuring access to equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections.

The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:

Facts and data about the university:


Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire if applicable.

Must be authorized to work in the U.S. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:


Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:

  1. Cover letter*
  2. Resume
  3. Names and contact information (phone AND email) for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

*To ensure consideration complete applications must be submitted online by October 31, 2021. Applications submitted after this date may be reviewed until the position is filled.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Trent Isaacson


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Gretchen Metzler


The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2021. Job duties and responsibilities will remain the same. For more information please visit:

Job Family: Staff