Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


The University of Wisconsin-Stout (UW-Stout) is seeking applications for the Executive Director of Graduate Studies. UW-Stout invites applicants who are dedicated to graduate student success through the prioritization of an inclusive learning and work environment, and in support of the university’s polytechnic tenets of applied learning, career focus, and collaboration. We are looking for a dynamic, innovative leader with an entrepreneurial spirit to lead the recently formed stand-alone Graduate School. The position joins a dynamic leadership team within academic affairs, working in support of the university’s FOCUS2030 strategic plan.

As a direct report to the Provost and Vice Chancellor for Academic Affairs, the position will have responsibility in the areas of leadership and visibility for graduate education at UW-Stout. The position will work closely with others to help coordinate the recruitment and retention of graduate students (including degree, non-degree, online, and working professionals). The position will have responsibility for all operations of a newly restructured Graduate School. Further, the position will develop and implement goals and objectives for the Graduate School aligned with the university’s Strategic Enrollment Plan and Comprehensive Academic Plan.

This is a full-time, annual, limited appointment, including partial teaching and/or student advisement responsibilities during the academic year. Applicants may be considered for a concurrent tenure appointment per UWS Administrative Policy 1250. The projected start date is July 1, 2022.

ABOUT THE JOB: Graduate Program Manager / AE093


Minimum / Required

  • Terminal academic degree in a university-related discipline with a record of accomplishment in the areas of teaching, research, and service
  • Two years of leadership experience supervising and evaluating staff
  • Evidence of visionary leadership, innovation, strategic planning, and implementation
  • Excellent interpersonal, communication, and customer service skills in working with a diverse community of faculty, staff, students, and campus stakeholders
  • Demonstrated ability to work independently and as part of a team environment and on collaborative efforts with diverse user groups
  • Demonstrated commitment to equity, diversity, and inclusion

Highly Desired

  • Experience with providing leadership of adult learner and graduate academic programs or services
  • Demonstrated understanding of the challenges of a rapidly changing higher education environment at the local, state, and national levels
  • Strong record of teaching, research, scholarship, publication, creative activities, and/or professional experience in alignment with the polytechnic mission of UW-Stout
  • Experience in establishing partnerships between business/industry and educational institutions
  • Evidence of success in fundraising, including grants and philanthropy, public relations, working with advisory committees/community boards, and communications to external stakeholders



  • Provide leadership and advocacy for graduate studies at UW-Stout and within the UW System. This includes working in close coordination and in collaboration with campus stakeholders including the Provost’s Office, Enrollment and Strategic Initiatives, Office of International Education (OIE), Office of Research and Sponsored Programs (ORSP), University Advancement and Alumni Relations, Marketing and Communications (MarCom), Stout Online and a Graduate Council to:
  • Lead strategic planning, strategic initiatives, and future visioning for graduate studies
  • Leading the strategy for graduate student recruitment
  • Research and share best practices regarding domestic, international, and online graduate studies
  • Explore expansion and growth for all graduate programming, including certificates, certifications, other micro-credentials, non-traditional offerings, and international articulation agreements (i.e., 3+1+1, BS + MS programs)
  • Recommend how to invest strategically in graduate education at UW-Stout
  • Provide interpretation of Graduate School policies and procedures for university personnel, students, and outside agencies. Including and not limited to:
  • Chairing the Committee on Exceptions to Graduate School Policies
  • Reviewing and approving applications for Degree Candidacy, Student Research Papers, and Appointment of Research Advisor/Chair/Committees
  • Serving as the resource and approver for graduate student residency appeals
  • Working with the academic colleges and Provost’s Office on preparation for the orientation for new Graduate Program Directors
  • Representing Graduate Studies on university committees/councils


  • Facilitate connections across campus with offices that support graduate studies, building a strong communication network, communication plan, and to cultivate a sense of community for graduate faculty and graduate students
  • Ensure that graduate student support needs are addressed across all student support units, including educating units regarding the unique needs of graduate students across the campus. This will entail conducting a gap analysis and recommending mechanisms to support the unique needs identified.
  • Work with shared governance to create and lead a Graduate Council that will ensure collaboration across graduate programs, visioning, and increase program applications
  • Build and foster internal and external relationships in partnership with campus stakeholders and in coordination with the provost’s office
  • Serve as the Graduate Studies advocate for institutional fundraising efforts and initiatives, including fostering of connections with alumni and development of retention grants and scholarships, in collaboration with University Advancement and Alumni Relations and the ORSP
  • Collaborate with the Vice Chancellor of Enrollment and Strategic Initiatives, the OIE, and Stout Online to integrate graduate studies comprehensively within the institution’s strategic enrollment plan


To ensure consideration complete applications must be submitted online by May 15, 2022. We will continue to accept applications until the position is filled. To apply, click on the APPLY button or go to:

Required application materials:

  1. *Cover letter of interest describing your qualifications for the position
  2. Curriculum vitae
  3. Names and contact information for a minimum of three (3) professional references
  4. A one-page inclusive administrative leadership statement that demonstrates your commitment to diversity, equity, and inclusion that supports institutional success.

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

Applicants will need to complete all required fields and attach all required documents prior to submitting the online application. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Scott Pierson, Office of International Education Director


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Dawn Skovbroten



The Graduate School supports, elevates, and advances graduate education through UW-Stout's mission and polytechnic tenets, with an emphasis on leadership and innovation in polytechnic graduate education. Our pragmatic teaching and learning bridges the gap between theory and practice to contribute new knowledge that serves our communities and society.

We have over 20 distinctive, highly regarded, advanced degree programs that are unique and results oriented. To ensure our curriculum remains relevant, all UW-Stout academic programs have program advisory committees comprised of employers, alumni, faculty, staff and students that meet regularly to discuss and identify continuous improvement opportunities. In addition, each program has a program director as an assigned point-of-contact for the academic degree, with a leadership role for the academic program.

The UW-Stout campus is a small and vibrant community, and the majority of UW-Stout’s graduate programs are offered online, through cohort models and/or serve working professionals. In partnership with Graduate Program Directors and the Graduate Education Committee, a new draft mission and vision for Graduate Studies is being developed and strategic curricular growth in the areas of micro-credentials and the expansion of both domestic and international partnerships is planned. The Graduate School is committed to meeting evolving students’ needs and providing an intentional, market smart graduate education product mix that dynamically responds to social, economic, and environmental opportunities.


University of Wisconsin-Stout prepares lifelong learners, ethical leaders and responsible citizens in an equitable, inclusive, and sustainable environment through collaborative career-focused programs that integrate applied learning, theory and research. UW-Stout is committed to developing an inclusive community that fosters a rich, dynamic, and collaborative environment in which to work and grow, celebrating the diversity of individual perspectives and experiences.

A member of the University of Wisconsin System (UWS), UW-Stout is unique within the UWS--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.

UW-Stout is committed to investing in and ensuring access to equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections.

The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:

Facts and data about the university:


Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.

A successful candidate must have authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:

Job Family: Supervisory