Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


UW-Stout Financial Aid Advisors actively participate in serving prospective and current students and their families through financial aid related services. This includes educating prospective students about the financial aid process and awarding various aid programs. The advisor is also responsible for educating students about the importance of good financial management. Anticipated start dates are May and June, 2020.


Minimum / Required

  • Bachelor’s degree
  • Prior experience working in higher education in a financial aid office or comparable student services office
  • Experience using a student information system, Word, and Excel

Highly Desired

  • 1+ years working in a college or university Financial Aid Office
  • Knowledge of federal and state financial aid regulations
  • Familiarity with PeopleSoft Campus Solutions
  • Experience using ImageNow


Provide counseling (advising, responding, reviewing, verifying and exercising professional judgment) for prospective and current students (and their parents when applicable) regarding available federal, state, institutional and external sources of financial aid in support of the academic mission of UW-Stout. This position will also have programmatic duties within the scope of the financial aid office operations as it relates to veteran benefits/payment, tuition remission, and graduate assistantships. Must maintain a sophisticated understanding of the federal needs analysis, financial aid application process, and federal, state, and institutional regulations and policies. Ability to present comprehensive financial aid and budgeting counseling to individuals and groups. Must be willing to maintain knowledge through regular training through national and state financial aid organization membership, UW System, and the Department of Education. Ability to perform work under pressure to meet student service and operational demands, while maintaining service standards. Flexibility to work additional hours during peak demand.


The Office of Financial Aid and Student Employment is the provider of a variety of services with a student-centered approach, and continuously seeks to improve the quality, efficiency, and timeliness of the financial aid process. We work collaboratively with other offices to ensure compliance with aid regulations, and award aid in a fair and equitable manner to all. We are part of the Enrollment and Retention Services division and support division and university goals.


The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 50 undergraduate and 24 graduate degrees, including two terminal degrees. Average student enrollment is 9,000.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All undergraduate students participating in traditional, on campus-based programs are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region:

Facts and data about the university:


Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:

  1. Cover letter specifically addressing how you meet the minimum and preferred qualifications
  2. Resume
  3. Names and contact information for a minimum of three (3) professional references

To ensure consideration complete applications must be submitted online by April 5, 2020. We will continue to accept applications until the position is filled.

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair:Joel Helms


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Amy Reeves


Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at:

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit:

Job Family: Staff