Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


UW-Stout Financial Aid Officers actively participate in serving prospective and current students and their families through financial aid related services. This includes educating prospective students about the financial aid process and awarding various aid programs. The advisor officer is also responsible for educating students about the importance of good financial management.


Provide counseling (advising, responding, reviewing, verifying, and exercising professional judgment) for prospective and current students (and their parents when applicable) regarding available federal, state, institutional and external sources of financial aid in support of the academic mission of UW-Stout. This position will also have programmatic duties within the scope of the financial aid office operations as it relates to veteran benefits/payment, tuition remission, and graduate assistantships. Must maintain a sophisticated understanding of the federal needs analysis, financial aid application process, and federal, state, and institutional regulations and policies. Ability to present comprehensive financial aid and budgeting counseling to individuals and groups. Must be willing to maintain knowledge through regular training through national and state financial aid organization membership, UW System, and the Department of Education. Ability to perform work under pressure to meet student service and operational demands, while maintaining service standards. Flexibility to work additional hours during peak demand.

Official UW Title: Financial Aid Officer /AE105


Minimum / Required

  • Bachelor’s degree or 7+ years professional experience in a financial aid office or comparable student service office
  • Experience using a student information system (PeopleSoft, Banner, etc.)
  • Word and Excel experience

Highly Desired

  • 1+ years professional experience in higher education
  • Knowledge of federal and state financial aid regulations
  • Familiarity with PeopleSoft Campus Solutions
  • Experience using ImageNow


The Office of Financial Aid and Student Employment is the provider of a variety of services with a student-centered approach, and continuously seeks to improve the quality, efficiency, and timeliness of the financial aid process. We work collaboratively with other offices to ensure compliance with aid regulations, and award aid in a fair and equitable manner to all. We are part of the Enrollment and Retention Services division and support division and university goals.

UW-Stout’s Financial Aid & Student Employment Office is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.


Click on the APPLY button, if provided or go to:

To ensure consideration complete applications must be submitted online by August 14, 2022. Applications submitted after this date may be reviewed until the position is filled.

Required application materials:

  1. Cover letter (* See below)
  2. Curriculum vitae or resume
  3. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Krissa Fisher


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Susie Kuesel



Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire, if applicable.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:


University of Wisconsin-Stout prepares lifelong learners, ethical leaders and responsible citizens in an equitable, inclusive, and sustainable environment through collaborative career-focused programs that integrate applied learning, theory and research. UW-Stout is committed to developing an inclusive community that fosters a rich, dynamic, and collaborative environment in which to work and grow, celebrating the diversity of individual perspectives and experiences.

A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.

UW-Stout is committed to investing in and ensuring access to equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections.

The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:

Facts and data about the university:

Job Family: Staff