Job Description

Furlong Gallery Assistant & Student Gallery Coordinator

The Furlong Gallery Assistant and Coordinator of the student galleries aids in managing the day-to-day operations these spaces on campus. General responsibilities of the position include assisting the Furlong Director and overseeing the installation and de-installation of all Furlong Gallery and student gallery exhibitions, maintaining lending inventory of the university art collection, overseeing student workers and their schedules, coordinating opening receptions, and ordering supplies and materials for gallery and framing operations. This individual is also involved in the curation of select Furlong Gallery exhibitions and pursues external support through grant writing and partnerships. 

COLLECTIONS MANAGER II *link to standard job description 


Minimum / Required

-Excellent communication skills, including written, verbal and oral

-Excellent interpersonal, and customer service skills

-Working knowledge of Microsoft Office or equivalent

-Experience in an art gallery, museum, or collections setting

-Valid Driver's License

Highly Desired

  • -Familiarity with visual art archiving software
  • -B.A. or B.F.A. in visual studies (art, design, curation, or art history)
  • -Interest in and/or experience with grant writing. This can include experience with short to long documents that include goals, objectives, executive summaries, and/or problem statements.
  • -Minimum of 3 years of hands-on art gallery, museum or collections experience
  • -Good work habits such as: attendance, punctuality, accountability, thoroughness, and resourcefulness
  • -Work independently and as part of a team environment and on collaborative efforts


Assist with the Furlong Gallery (30 %)

-                 Assist Furlong Gallery Director with the day-to-day operation of the Furlong Gallery

-                 Help to oversee the installation and de-installation of all Furlong Gallery exhibits

-                Help provide regular gallery access for students and public throughout the year

-                 Maintain gallery space, which includes painting, patching and repair as needed

-                 Provide framing, technology, and installation services as needed for exhibitions

-                 Maintain lending contracts for insurance purposes

-                 Maintain Furlong Gallery website

-                 Oversee safe return of art to exhibiting artists

-                 Assist with exhibition season schedule

-                 Participate in the curation of select exhibitions

-                 Coordinate promotions related to exhibitions, educational opportunities, opening receptions, and other public events in the gallery

-                 Organize and facilitate opening receptions, which includes the ordering, purchasing, and preparation of supplies, materials, and refreshments.

-                 Hire and train student workers to support the Furlong Gallery

Maintain University Art Collection and Lending Inventory (25%)

-                 Manage the university art collection

-                 Maintain the digital archive and lending inventory program using archiving software

-                 Regularly research and acquire new works of art for the collection with available funds, in collaboration with Furlong Gallery Director

-                 Facilitate the lending of artwork across campus with the selection, distribution, installation, and record keeping of the lending inventory

-                 Maintain the condition of the artwork through proper archival processes

-                 Promote and facilitate access to the collection for research and educational purposes

-                 Assist with special projects connected with framing and artwork across UW-Stout's campus

-                 Hire and train student workers to support the university collection

Coordinate Student Gallery 209 and other on-campus student exhibition spaces (25% )

-                 Create, maintain, and frequently update gallery calendars

-                 Work with faculty to coordinate BFA thesis exhibition schedules and paperwork

-                 Coordinate with BFA, MFA, and Art Education students on the installation and de-installation of their artwork

-                 Work with faculty/student mentors to coordinate class art exhibitions and displays

-                 Hire and train student workers to support installation and de-installation of exhibition spaces

Community Outreach, Grant Writing, and Collaboration (15%)

-                 Work with university and community resources (i.e., Office of Research and Sponsored Programs, Community Foundation, etc.) to write grants and seek out external sponsorships for the support of future exhibitions and initiatives for the university art collection, Furlong Gallery, and student exhibition spaces.

-                 Connect with campus and community partners on opportunities for collaborative projects between UW-Stout, the community, and the Furlong Gallery

-                 Work with the Arts Administration & Entrepreneurship major on internships and opportunities to support the curriculum and the students in the program.



The Furlong Gallery is located in Micheels Hall, and is home to both the university art collection and a two-room gallery for the display of work by professional artists and designers, as well as special juried student exhibitions. The university art collection is also housed in the Furlong Gallery facilities, and serves the campus as a lending and educational collection.

Gallery 209 is the School of Art & Design's main student gallery, with new shows featured weekly, with work being installed and exhibited by students. This facility supports the BFA in Studio Art, as well as the other programs and courses offered within the School of Art & Design.

The School of Art & Design is comprised of two departments (Art & Art History and Design) and has approximately 85 faculty/staff and 1,200 students, making it the largest public higher education art and design entity in the upper Midwest. There are nine different programs, including Game Design and Development, Graphic & Interactive Design, Animation and Digital Media, Industrial Design, Interior Design, Studio Art, Video Production, Arts Administration and Entrepreneurship, and a graduate-level program in Design. For more information, please visit:

An innovative leader within the University of Wisconsin System, the University of Wisconsin-Stout offers an unparalleled career-focused education that integrates applied learning, theory and research and real-world experiences to prepare our students for the future. At UW-Stout, our students think and do from day one, and we¿re proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin¿s Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit:



Applications received by end of day June 11, 2023 are ensured full consideration.  Applications submitted after June 11th may be reviewed at the discretion of the search committee.  The position is considered open until filled. 

To apply, click on the APPLY button or go to:

Required application materials:

  • Cover letter* Include a statement (4-6 sentences) regarding how you would foster a climate of equity, diversity, and inclusion within the program and/or work environment. 
  • Resume 
  • Names and contact information for a minimum of three (3) professional references 


*Please use your cover letter to speak to the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. This aligns with our campus inclusive excellence goals and goes beyond the traditional process to increase the pool of diverse candidates. 

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: David Beck


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Alexandra Bates



For information about the UW-Stout community and region visit: 

Facts and data about the university:

Minimum starting salary of $35,360, commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate's completing a criminal background check, reference checks and an essential job function test, as applicable. and being cleared to work by the Human Resources Office.

Official transcripts required at time of hire.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149. 

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:

Job Family: Staff