Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


The University of Wisconsin-Stout, Enrollment and Strategic Initiatives division, invites qualified candidates to apply for our Graduate Program Admissions and Recruitment Coordinator position in the Admissions Office. The Graduate Program Admissions and Recruitment Coordinator position is responsible for recruiting and assisting prospective graduate and customized instruction students in navigating the Admissions process at UW-Stout. The Coordinator is a member of the Admissions department and is expected to work in coordination with other campus units including the Graduate School, Stout Online, the Office of International Education, Marketing and Communications, and others as appropriate.

The role is responsible for developing and implementing recruitment and matriculation strategies, creating focused messaging and communication, and assisting with the coordination of the admissions decision process. In addition, the Coordinator will maintain effective internal and external partnerships that foster graduate and Customized Instruction (CI) program enrollment growth and development.

This position reports directly to Director of Admissions.


Minimum / Required

  • Bachelor’s Degree
  • Demonstrated professional oral, written, and interpersonal communication skills
  • Strong organizational, time management, and project management skills
  • Ability to work in a team environment

Highly Desired

  • Master’s Degree in higher education or related field
  • Experience in admissions, recruitment, or outreach in post-secondary setting
  • Experience developing, implementing, and assessing effective strategies supporting recruitment and matriculation for multiple and diverse student populations
  • Experience fostering strong partnerships with a variety of internal and external stakeholders
  • Experience using Customer Relations Management (CRM) for prospective student management and communication (e.g., Salesforce, etc.)
  • Demonstrated commitment to establishing a work environment that embraces equity, diversity, and inclusion

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions.


Develop and implement recruitment and matriculation strategies for graduate and customized instruction students.

Collaborate with Admissions, the Graduate School, Office of International Education, Stout Online, and Marketing and Communications to develop and deliver messaging, materials, and campaigns focused on graduate and customized instruction programs.

Collaborate with the Graduate school and program directors to review, evaluate, and respond to student applications for admission to a graduate program according to established policies and procedures.

Evaluate program effectiveness and provides recommendations for improvement.

Identify, promote, and maintain internal and external partnerships focused on outreach, recruitment, and admission.

See UW Job Description: Graduate Program Admissions and Recruitment Coordinator I (AE030)


UW-Stout’s Enrollment and Strategic Initiatives division is responsible for all aspects of university enrollment management. The division includes Admissions, Registration and Records, Financial Aid, Advisement, and Educational Pathways & Outreach, which includes Stout Online and Professional Education Programs & Services.

The Admissions Office is responsible for recruiting and admitting undergraduate, graduate and transfer students. The Admissions Office hosts formal tours for prospective students and oversees processing of undergraduate and graduate applications, as well as transfer credits. Prospective students can apply directly to UW-Stout through the University system website.

UW-Stout’s Admissions Office is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.


Click on the Apply button if available or go to:

To ensure consideration complete applications must be submitted online by September 5, 2022. Applications will be accepted until the position is filled.

Required application materials:

  1. Cover letter (* See below)
  2. Curriculum vitae or resume
  3. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Scott Pierson


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Julie Zack



Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:


An innovative leader within the University of Wisconsin System, the University of Wisconsin-Stout offers an unparalleled career-focused education that integrates applied learning, theory and research and real-world experiences to prepare our students for the future. At UW-Stout, our students think and do from day one, and we’re proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 47 undergraduate, 21 masters and 3 advanced programs and more than 30 certificate options in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 8,000 students with every avenue to explore and personalize their success. And we invest in people who share our vision to advance our position as Wisconsin’s only Polytechnic University and as a regional, national and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin’s Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit:

Job Family: Staff