Housing Coordinator for Summer & Current Contracts
The Coordinator for Summer and Current Contracts for University Housing serves as the department coordinator for the summer housing, camps, and conferences operation and is the primary point of contact and processor for all current student contracts. As such, this position will often coordinate with the office of Conferences and Events, campus and community partners, and other student support offices. As the coordinator of summer operations, your key responsibilities will include coordinating summer housing contracts, planning annual break staff and summer camps and conference operations, and supervision of 10-20 break/summer staff student employees. Additionally, this position will manage the procurement and reconciliation process for departmental purchases and travel. Successful candidates will have demonstrated skills in student development and retention, excellent oral and written communication skills, data management in resident management software, and an understanding of the intersectionality of identities.
Proposed starting salary: $50,000
Anticipated start date: June 20, 2022
Minimum / Required
- Bachelor’s degree from an accredited institution OR equivalent education and work experience.
- Demonstrated effectiveness in written and oral communication skills.
- Ability to successfully manage multiple priorities.
- Ability to work successfully as a member of a team.
- Master’s degree preferred in higher education, counseling, social work, psychology, organizational development, or closely related field.
- Work experience in student affairs.
- Supervisory skills that demonstrate an ability to effectively support and challenge staff members.
- Demonstrated competence in intercultural development.
Coordinate current Academic Year student Housing and Dining Contracts (40%)
- Current academic year contract coordination
- Coordinate all administrative functions for the maintenance of housing and dining contracts for the current academic year.
- Utilize the Resident Management System (RMS) to process contracts, deposits, housing preferences, and roommate selection for the current academic year and general data collection for resident records.
- Assist with student billing and accounts to ensure accuracy.
- Serve as the primary point of contact for inquiries from students currently living on campus with a housing and dining contract.
- Receive and attempt to resolve complaints regarding roommates and/or location of a student’s housing assignment and adjust student account as necessary.
- Ensure monitoring and compliance with the Board of Regents’ Residency Policy and manage the collection of the required documentation for residency exemption requests.
- Manage reservations and requests for bike lockers and air conditioners for current residents.
- Coordinate the management of the contract exemption and release process for all students.
- Manage data collection, maintenance, and record retention in RMS and Maxient.
- When current students leave the residence halls, adjust their accounts as necessary.
- Campus event management and assistance
- Assist the Assistant Director for Administrative Operations in the planning and implementation of the campus Move-in process.
- Assist in the coordination of the room switch event.
- Provide support as necessary at Admissions Office Preview Days and Orientation Office First-Year Registration and Orientation events.
- Campus liaison support
- Assist the Assistant Director for Administrative Operations in the coordination of access solutions and special housing requests for students with disabilities.
- Assist the Assistant Director for Administrative Operations in the coordinator of essential campus reports for the Office of the Chancellor, Office of Admissions, and other requesting departments.
- Serve as a member of the RMS coordination team and attend trainings and meetings as requested to familiarize self with the software.
- University Housing email and texting support back-up
- Respond daily to inquiries at the University Housing email and text account.
- Reply to or forward emails and texts as requested by the Assistant Director for Administrative Operations.
Coordinate Summer Student Housing, Camps and Conferences, and Break Staff Operations (25%)
- Coordinate summer housing contracts, the room assignment process, billing, and arrival / departures for summer school students and summer camps and conferences.
- Attend routine campus summer camps and conferences planning meetings as department representative.
- Hire, train, schedule, and supervise the break and summer student staff.
- Coordinate general operations tasks such as purchasing, laundry, and other department tasks with the RLC on duty during break and summer periods.
- Maintain regular and on-going communication with summer housing staff and support the Assistant Director for Administrative Operations as needed.
Manage department procurement and reconciliation (15%)
Support student and professional staff recruitment (10%)
General departmental support responsibilities (10%)
University Housing at the University of Wisconsin-Stout is an auxiliary operation which provides housing to approximately 3,000 students. Living on campus is required through the second year of college with students residing in traditional and suite-style buildings.
Department Vision: University Housing builds an environment where connections are made, potential is realized, and lives are purposefully transformed.
Department Mission: University Housing partners with students, colleagues, and families to provide secure and well-maintained communities that inspire discovery, reflection, and lifelong learning.
University of Wisconsin-Stout prepares lifelong learners, ethical leaders and responsible citizens in an equitable, inclusive, and sustainable environment through collaborative career-focused programs that integrate applied learning, theory and research. UW-Stout is committed to developing an inclusive community that fosters a rich, dynamic, and collaborative environment in which to work and grow, celebrating the diversity of individual perspectives and experiences.
A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.¿
UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.
UW-Stout is committed to investing in and ensuring access to equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections.
The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.
The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community
Facts and data about the university: https://www.uwstout.edu/about-us/meet-our-leadership/institutional-accreditation/fact-book
Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.
- Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf
- Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/
All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.
Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.
Official transcripts required at time of hire.
Must be authorized to work in the U.S. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.
In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).
For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information
To ensure consideration complete applications must be submitted online by Thursday, April 28, 2022. Applications received after 4/28th may be screened until the position is filled.
Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.
Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.
Required application materials:
- Cover letter *
- Names and contact information for a minimum of three (3) professional references
*Please also use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900
It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.
For questions regarding this position or recruitment, please contact:
Search Chair: Klare Armstrong
If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:
Search Coordinator: Karrin Ruch
Job Family: Staff