Housing Operations Coordinator

 The Operations Coordinator for University Housing serves as the primary point of contact and processor for all current student contracts and as department coordinator for summer housing, camps, and conferences operation. As such, this position will often coordinate with the office of Conferences and Events, campus and community partners, and other student support offices. As the coordinator of summer operations, your key responsibilities will include coordinating summer housing contracts, planning annual break staff and summer camps and conference operations, and supervision of 10-20 break/summer staff student employees. Additionally, this position will manage the procurement and reconciliation process for departmental purchases and travel. Successful candidates will have demonstrated skills in student development and retention, excellent oral and written communication skills, data management in resident management software, and an understanding of the intersectionality of identities.

Salary: Minimum starting $55,000

Anticipated start date: January 2025

See UW System Job Description: Housing Coordinator II

Working Position Description: Housing Operations Coordinator - Position Description.pdf

QUALIFICATIONS

Minimum / Required 

• Bachelor's degree from an accredited institution OR equivalent education and work experience.
• Full or part time work experience in student affairs at an institution of higher education.

Highly Desired

• Master's degree from an accredited institution OR equivalent education and work experience. 
• Supervisory skills that demonstrate an ability to effectively support and challenge staff members.  
• Experience with resident management software or closely related database management.  
• Experience managing temporary stay housing operations (i.e.: summer camps/conferences).  
• Demonstrated competence in intercultural development and efforts to create inclusive communities.

DEPARTMENT INFORMATION 

University Housing at the University of Wisconsin-Stout is committed to working with students, colleagues, and families to provide secure and well-maintained communities that inspire discovery, reflection, and lifelong learning. We are an auxiliary operation which provides housing to approximately 3,000 students across nine residence halls. Living on campus is required through the second year of college with students residing in traditional and suite-style buildings within dedicated first-year experiences and living environments for students in their second year and beyond. Our programming model emphasizes personal interactions, life skill development, academic success, and cultural humility. Candidates who have working knowledge within or can contribute to these focus areas are encouraged to share more about these experiences.

APPLICATION INSTRUCTIONS

To ensure consideration complete applications must be submitted online by the end of the day (11:59 PM) on Monday, November 18, 2024. Applications submitted after this date may be reviewed until the position is filled.

Click on the APPLY button or go to https://www.uwstout.edu/about-us/careers-jobs 

Required application materials: 
1. Cover letter (* See below)
2. Resume or curriculum vitae

* Please, use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants will need to complete all required fields and attach all required documents prior to submitting the online application. References are not required at the time of application and will be requested as applications advance in the process.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900 

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:
Search Chair: Dana Fritz
Email: fritzda@uwstout.edu 

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:
Search Coordinator: Karrin Ruch
Email: ruchk@uwstout.edu 

ADDITIONAL INFORMATION 

The minimum annual starting salary is $55,000; commensurate with finalist's qualifications, experience and available budget.  The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families.

• Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguidefasl.pdf  
• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

UW-Stout is committed to nondiscrimination in its employment practices and to equal employment opportunity for all persons and does not discriminate against, harass or retaliate on the basis of race, color, creed, religion, age, sex (as defined in state and federal law), sexual orientation, national origin, ancestry, disability, pregnancy, marital or parental status, genetic information, arrest record, conviction record, military service, veteran status, use or nonuse of lawful products off the employer's premises during non-working hours, political affiliation, declining to attend a meeting or participate in any communication about religious matters or political matters, honesty testing, or any other category protected by law.  

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.  

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office.  Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information 

INSTITUTIONAL OVERVIEW  

University of Wisconsin-Stout, Wisconsin's Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students do more than earn a degree--they do on day one. And we are #StoutProud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.  
 
UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 50+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. As the only laptop+ campus among the 13 Universities of Wisconsin, UW-Stout provides laptops and industry-standard software, open education resources and other technology-driven advantages--all included in on-campus undergraduate tuition and fees. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education.  

Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community 

Job Family: Staff