Job Description

Job ID
Menomonie, WI;UW Stout
Full/Part Time


Under the general supervision of the Director of Financial Aid, this person will serve as the functional lead for financial aid related systems including, but not limited to, the PeopleSoft Student Administration system and ImageNow system. This challenging position is a blend of student financial aid functional knowledge, technical expertise, and business analysis skills.

UW-Stout’s Financial Aid Department is committed to increasing the diversity of the campus community. Candidates who have experience working collaboratively with a diverse range of people and who can contribute to the fostering a climate of inclusivity are encouraged to identify their experiences in these areas.


Minimum / Required

  • Bachelor’s degree or combination of education and related work experience equaling 4 years
  • Minimum of 3 years experience with a relational database system
  • Some knowledge and understanding of financial aid-federal, state, institutional
  • Proven knowledge and skill with a report writing tool

Preferred qualifications:

  • Experience using the PeopleSoft Campus Solutions software, especially as it relates to Financial Aid
  • Experience with PSQuery (or related SQL query experience)
  • Documented knowledge of Financial Aid business processes
  • Experience working in higher education/student services
  • Experience using an imaging system
  • Documented experience working with business process improvement


Under the general supervision of the Director of Financial Aid, this person will serve as the functional lead for financial aid related systems including, but not limited to, the PeopleSoft Student Administration system and ImageNow system. Responsibilities include maintaining the financial aid module of PeopleSoft and maximizing the use of existing software tools to meet federal, state, and institutional financial aid requirements. This position is also responsible for testing and troubleshooting software bundles and updates, and performing the annual software set-up. The position is a blend of student financial aid functional knowledge, technical expertise, and business analysis skills. This position will also be responsible for developing and implementing complex reports and queries on an as needed basis. Serve as the Financial Aid Office liaison for technical issues that involve the IT department and software vendors. There will be an option for occasional telecommuting after a significant training period.


A group of twelve individuals who pride themselves on working hard on behalf of Stout students. We are a team and help each other out and back each other up. We are comprised of veteran financial aid staff and some that are newer to this challenging and meaningful work.


The University of Wisconsin-Stout offers a rich, dynamic, and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being¿Wisconsin's Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.

The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:

Facts and data about the university:


The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan. The annual starting salary for this position is $62,000.

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks. Official transcripts required at time of hire.

Must be authorized to work in the U.S. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:

  1. Cover letter specifically addressing how you meet the qualifications
  2. Curriculum vitae
  3. Names and contact information for a minimum of three (3) professional references

*To ensure consideration complete applications must be submitted online by Sunday, September 12, 2021. Screening of applications may continue until the position is filled.

Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Beth Boisen

Phone: 715-232-1363

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Susie Kuesel

Phone: 715-232-1363

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2021. Job duties and responsibilities will remain the same. For more information please visit:

Job Family: Support