Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


Interlibrary Loan Coordinator and Assistant Cataloger

Seeking detail-oriented person to join the service minded library team. This position works independently as well as collaboratively with Stout library staff and the UW Libraries to manage interlibrary loan functions. This position assumes complete responsibility for all Interlibrary Loan (ILL) Borrowing and Lending services, either through the ILL network or the UW System Library Resource Sharing network. This person works with the head cataloger to copy catalog physical materials for the library. This position also serves as the backup supervisor for circulation and cataloging students, which requires working at the Circulation Desk and may occasionally require working evening or weekend hours to ensure proper coverage of Library Circulation activities.

Excellent benefits and work-life balance.

ABOUT THE JOB: UW Title of Position Library Assistant II

HOURLY WAGE: $17.50-18.50 per hour, based on experience and available budget


Minimum / Required

  1. Excellent verbal and written communication skills
  2. Ability to work independently
  3. Experience working successfully in a team environment
  4. Ability to learn new procedures and tasks
  5. Attention to detail, proofreading and editing skills
  6. Working knowledge of desktop hardware and standard business software programs (e.g. word processing, spreadsheets, database) and the Internet
  7. High School diploma or GED/HSED equivalent

Highly Desired

  1. Associates degree in a related field.
  2. Customer service experience.
  3. Experience in a library or similar setting.
  4. Demonstrated ability to adapt to a rapidly changing environment


Responsible for operation and management of Borrowing and Lending of library Materials with other libraries worldwide. Ensure accurate verification of materials, transmission of requests, record keeping, and annual reports. Must complete timely communication with patrons and other libraries by email, telephone, and in-person. Responsible for billing non-returned items. Will maintain software updates and procedural manuals for ILL. Attend meetings and workshops to maintain knowledge of changes in ILL Policies and new technologies. Working with the head cataloger, will follow UW System Libraries and OCLC standard procedures for copy cataloging physical library collections. Act as back-up Circulation Supervisor, overseeing student staff including knowledge of all Circulation policies and procedures. Will participate in the hiring, training, and evaluation of student employees.


The mission of the University Library at UW-Stout is to cultivate critical thinking and applied learning to enhance the success of our students, faculty, and staff in an evolving information environment.

We aim to advance the spirit of exploration and innovation. As the inclusive heart of campus, we aspire to be an essential partner in every person's path to success.

The University Library values:

  • Collaboration with diverse campus, regional and global communities
  • Agility and innovation in our support of current and future needs
  • Respect and Care as the Guiding Principles of our service to others
  • Professional excellence in all we do
  • Empowering students, faculty and staff

UW-Stout’s University Library is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.

University Library Strategic Plan


Applications received by end of day November 20, 2022 are ensured full consideration. Applications submitted after November 20, 2022 may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to:

Required application materials:

  1. Cover letter (* See below)
  2. Curriculum vitae or resume
  3. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Susan Lindahl


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Dawn Pamperin



For information about the UW-Stout community and region visit:

Facts and data about the university:

Minimum starting salary of $17.50-18.50 per hour, commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportinuty to all persons and is committed to inclusive excellence. At UW-Stout we value our differentces and welcome diverse perspectives as we continually commit to deveoping an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check, reference checks and an essential job function test, as applicable. and being cleared to work by the Human Resources Office. Official transcripts required at time of hire.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:

Job Family: Staff