Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


Inventory Control Coordinator-Mail Services

This is a full-time position that reports to the Materials Management Supervisor. This position is responsible for the daily operations of the Mail Services, Central Receiving and University Stores to include on Campus interdepartmental mail, US Postal, Bulk mail management & processing, support incoming & outgoing packages. Meter outgoing mail by appropriate classes, rates, and methods of delivery to include Certified, registered, Insured, UPS, Federal Express. Deliver and pick up of mail and packages using campus van and forklift. This position works independently and with limited supervision.



Minimum / Required

  • Strong verbal and written communication skills.

  • Excellent interpersonal and customer service skills working with a diverse community.

  • Work independently and as part of a team environment on collaborative efforts.

  • Working knowledge of desktop hardware and standard business software programs (Word, Excel, Outlook) and internet.

  • Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness.

  • Valid Wisconsin Driver’s license.

Highly Desired

  • Customer Service experience.

  • Experience with USPS standards.

  • Forklift certification.

  • Demonstrated experience in establishing a climate (work environment) that embraces equity, diversity, and inclusion.


Completes mail processing and distribution-related duties for incoming and outgoing mail according to best practice to ensure timely receipt and quality handling of incoming and outgoing USPS and institutional mail. Completes mail shipment and delivery transactions and associated activities according to customer specifications and in conjunction with established pickup and delivery schedules, rules, and regulations. Processes notifications to appropriate entities to relay delivery status and provide excellent customer service


Our Mission

We are committed to promoting the growth of students by providing quality programs, services, and facilities in collaboration with the University, community, and others we serve.

Our Vision

People working together for service excellence and innovation.

Our Values

  • We are each accountable for high standards of behavior, including honesty and fairness, in all aspects of our work.

  • We need to be good stewards, using resources responsibly to achieve the mission and goals of both the division and the institution.

  • We strive to excel in every aspect of our operations and approach every challenge with a determination to succeed.

  • We treat our colleagues, customers, students, and others with respect as it is an essential part of positive and productive organizational relationships.

  • We support the health and safety of employees in the work environment.


Applications received by end of day May 21, 2023 are ensured full consideration. Applications submitted after May 21st may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to:

Required application materials:

  1. Cover letter (* See below)

  1. Curriculum vitae or resume

  1. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Ryan Dolan


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Heather Knutson



For information about the UW-Stout community and region visit:

Facts and data about the university:

Minimum starting salary of $16.00, commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check, reference checks and an essential job function test, as applicable. and being cleared to work by the Human Resources Office.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:

Job Family: Staff