Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


Under the general supervision of the Director of Financial Aid, this person will serve as the functional lead for financial aid related systems including, but not limited to, the PeopleSoft Student Administration system and ImageNow system. This challenging position is a blend of student financial aid functional knowledge, technical expertise, and business analysis skills.


Minimum / Required

  • Bachelor’s degree
  • Experience with a relational database system or Financial Aid experience
  • Some knowledge and understanding of financial aid-federal, state, institutional
  • Proven knowledge and skill with a report writing tool
  • Demonstrated extensive experience in the following competencies: decision-making and critical thinking, effective communication, and problem solving
  • Demonstrated ability to work independently with minimal supervision
  • Relevant education and experience may be substituted as appropriate

Preferred qualifications:

  • Experience using the PeopleSoft Campus Solutions software
  • Experience with PSQuery (or related SQL query experience)
  • Experience working in higher education/student services
  • Documented experience working with business process improvement


Under the general supervision of the Director of Financial Aid, this person will serve as the functional lead for financial aid related systems including, but not limited to, the PeopleSoft Student Administration system and ImageNow system. Responsibilities include maintaining the financial aid module of PeopleSoft and maximizing the use of existing software tools to meet federal, state, and institutional financial aid requirements. This position is also responsible for testing and troubleshooting software bundles and updates, and performing the annual software set-up. The position is a blend of student financial aid functional knowledge, technical expertise, and business analysis skills. This position will also be responsible for developing and implementing complex reports and queries on an as needed basis. Serve as the Financial Aid Office liaison for technical issues that involve the IT department and software vendors. There will be an option for a hybrid work plan after a significant training period in accordance with campus telecommuting policy.

See UW Job Description: IT Business Analyst II (IT071)


A group of twelve individuals who pride themselves on working hard on behalf of Stout students. We are a team and help each other out and back each other up. We have a great make up of veteran financial aid staff and some that are newer to this challenging and meaningful work.


An innovative leader within the University of Wisconsin System, the University of Wisconsin-Stout offers an unparalleled career-focused education that integrates applied learning, theory and research and real-world experiences to prepare our students for the future. At UW-Stout, our students think and do from day one, and we’re proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 47 undergraduate, 21 masters and 3 advanced programs and more than 30 certificate options in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 8,000 students with every avenue to explore and personalize their success. And we invest in people who share our vision to advance our position as Wisconsin’s only Polytechnic University and as a regional, national and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin’s Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit:


Minimum starting salary of $60,000, commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks. Official transcripts required at time of hire.

Must be authorized to work in the U.S. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


To ensure consideration complete applications must be submitted online by August 28, 2022. Screening of applications may continue until the position is filled.

Click the Apply button or go to:

Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials:

  1. Cover letter specifically addressing how you meet the qualifications
  2. Curriculum vitae
  3. Names and contact information for a minimum of three (3) professional references

Before starting the online application process we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Joe Kauffman

Phone: 715-232-1363


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Cecily Hornady

Phone: 715-232-1363


Job Family: Staff