Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


JOB TITLE: Library Acquisitions and Periodicals Specialist

DEPARTMENT: University Library, Collection Development and Acquisitions Unit



SALARY: Minimum starting $16.04 per hour


The Library Acquisitions and Periodicals Specialist reports to the Collection Development Librarian and supports the day-to-day operations of the library's Collection Development and Acquisitions (CDA) Unit. Responsible for ordering, receiving, and invoicing of library materials and e-resources. Assists with collection management tasks related to library acquisitions, serials/periodicals, e-resources, and stacks/space management. Assists with management of the library’s Gaming and Digital Innovation (GDI) Lab and supervision of Collection Development and Acquisitions student employees. Complies with recognized environmental health and safety practices.


  • Orders and receives books, media, periodicals/serials, standing orders and e-resources.
  • Coordinates payment for physical items and electronic resources. Creates and submits invoices for payment and maintains payment records and spreadsheets.
  • Manages physical periodicals/serials including receiving, claiming, check-in, tagging, shelving and stacks management and retention schedules.
  • Maintains records of outstanding and completed orders, encumbrances, and expenditures and provides regular reports to the Collection Development Librarian.
  • Works as a part of a team to help manage and activate library e-resources and manage physical items.
  • Trains, guides, and assists with supervision of student employees as needed.
  • Assists with management of the library’s Gaming and Digital Innovation (GDI) Lab.
  • Assists with Collection Development and Acquisitions Unit tasks and projects, reporting, and library projects as assigned including, but not limited to, weeding, collection management and space/stacks projects.
  • Maintains advanced knowledge of the Library Service Platform (ALMA), vendor ordering websites (ex. Rialto, Gobi, Emery Pratt, Amazon) and a variety of library and campus programs and software.
  • Participates in professional development opportunities and serves on library and/or campus committees as needed.
  • Performs all other duties as assigned.



  • Ability to learn new procedures and tasks.
  • Attention to detail, proofreading and editing skills.
  • Ability to work independently and in a team environment.
  • Excellent verbal and written communication skills.
  • Working knowledge of desktop hardware and standard business software programs (e.g., word processing, spreadsheets, database) and the Internet.


  • Associates degree in a related field.
  • Experience in a library or similar setting.
  • Ability to adapt to a rapidly changing environment.
  • Customer service experience.


The University of Wisconsin-Stout offers a rich, dynamic, and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being¿Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students. The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:

Facts and data about the university:


The normal work schedule for this position is 8:00 a.m. to 4:30 p.m. Monday through Friday.

The minimum starting salary is $16.04 per hour. The hourly rate for this position is based on experience and available budget. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan to qualified applicants. Benefit details can be found at:

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups, veterans and individuals with disabilities.

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

A successful candidate must have authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Screening of applications will begin 8/2/2021 and may continue until the position is filled. To ensure consideration, complete applications must be submitted by 11:59 p.m. on 8/1/2021.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

- Cover letter specifically addressing how you meet the minimum and preferred qualifications

- Current resume

- Names and contact information for a minimum of three professional work references

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

Frequently asked questions (FAQs) about our online application system are available via:

For question regarding this position or recruitment, please contact:

Search Chair: Cory Mitchell

Phone: 715-232-2363


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Dawn Skovbroten

Phone: 715-232-2392


Job Family: Staff

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall of 2021. Job duties and responsibilities will remain the same. For more information please visit: