Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


Office Assistant (Administrative Assistant II)

DEPARTMENT: Student Counseling Center

APPOINTMENT PERCENTAGE: 60% with full benefits (24 hours/week)



This position provides paraprofessional support to the Student Counseling Center, serving as office assistant. The individual hired will join a positive, energetic work environment with staff who are committed to promoting the mental health of our students and to ongoing cultural self-awareness and improvement.

We are seeking a team member that is committed to promoting the development of an equitable and inclusive environment. Tasks include: assisting with coordinating and administering all front office operations; serving the director, professional staff, counselors-in-training, and all programs and activities sponsored by this unit; maintaining confidential records via our electronic health records system; assisting with hiring, training, and supervising temporary staff and student employees; maintaining and coordinating a daily schedule of professional activities for staff members; managing billing for alcohol/drug program services; and providing general administrative assistance to the Student Counseling Center. Essential qualilities include excellent computer literacy, customer service skills, excellent written and verbal communication skills, and the ability to independently manage and organize a multitude of tasks with minimal supervisory oversight.

ABOUT THE JOB: Administrative Assistant II



  • High school diploma

  • Evidence of computer skills, including proficiency with Microsoft Office (Excel, Word, Outlook)

  • Demonstrated experience in establishing a climate (work environment) that embraces equity, diversity, and inclusion.

Highly Desired

  • Degree in business administration, management, or related field

  • Evidence of interpersonal and customer service skills in working with a diverse community

  • Ability to work independently and as part of a team environment

  • Strong attention to detail

  • Experience with UW-Stout systems, such as Peoplesoft, Hyperion, and ImageNow, or related systems

  • Experience supervising other staff or student workers

  • Ability to manage multiple priorities simultaneously with minimal supervisory oversight


The Student Counseling Center is a division of Student Life and Services, and values competent and compassionate service to the campus community, diversity and inclusivity, and collaboration with others in service to student growth, development, and wellness. The Student Counseling Center offers the following services and programs: 1) Confidential counseling to students at no additional charge, 2) Consultation with concerned others, 3) Outreach and prevention programming, and 4) Alcohol & Other Drug (AOD) Education Program.

The UW-Stout Student Counseling Center is located at 410 Bowman Hall. Please see our website at


Applications received by end of day Wednesday, May 24th are ensured full consideration. Applications submitted after this date may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to:

Required application materials:

  1. Cover letter (* See below)

  1. Curriculum vitae or resume

  1. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Ann Smith


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Shannon Thomas

Phone: 715-232-2468



For information about the UW-Stout community and region visit:

Facts and data about the university:

Minimum starting salary of $16.25/hour. Pay based on experience and available budget. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check, reference checks and an essential job function test, as applicable. and being cleared to work by the Human Resources Office.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:

Job Family: Staff