Job Description

Job ID
16160
Location
UW Stout
Full/Part Time
Full-Time
Regular/Temporary
Regular

INTRODUCTION:

JOB TITLE: Office Manager

DEPARTMENT: Center for the Study of Institutions and Innovation (CSII)

APPOINTMENT PERCENTAGE (FTE): 1.0

SALARY: Minimum starting salary $18.00/hour

Position Summary Statement

The Office manager responsible for day-to-day operations of CSII including but not limited to paper and electronic record keeping, coordinating CSII events, budget reconciliation, conducting phone, email, and other correspondence; managing office supplies and equipment; organizing department meetings and supervising promotional activities and student office employees. Duties coordinated with LTE office assistant.

Essential Job Functions and Responsibilities

70% Record keeping and Correspondence

  • Coordinating payments to recipients of CSII funds.
  • Coordinating CSII events
  • Internal communications
  • Managing office supplies and equipment
  • Managing budget reports and other documents
  • Supervising CSII website and social media

15% Supervision of staff and student employees

  • Assigning work to staff and student employees
  • Mentoring staff and student employees
  • Hiring and scheduling staff and student employee hours

15% Promotional activities

  • Maintaining and implementing promotions checklist
  • Attending relevant CSII events and activities
  • Assigning promotional jobs
  • Leveraging social media

Knowledge/Skills and Abilities

Minimum

Three years fulltime office work experience, and demonstrated ability to:

  • learn and use computer programs and databases,
  • complete multiple projects on time with attention to detail,
  • communicate effectively with supervisors, co-workers, and clients / customers,
  • manage office finances,
  • work independently and as part of a team,
  • exercise good judgment regarding personal and confidential information.

Preferred

  • Knowledge of UW-Stout software and databases.
  • Bachelor’s or Associate degree from accredited institution of higher education.
  • Knowledge of marketing uses of social media.
  • Supervisory experience.

Physical Demands

While performing the duties of this position, the employee must have the mobility to work in a standard office setting and to use standard office equipment, hearing and speech to converse in person and over the telephone and vision to read printed materials and a computer screen. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

CAMPUS INFORMATION

The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All students are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region: http://www.uwstout.edu/about/community.cfm.

Facts and data about the university: http://www.uwstout.edu/about/facts.cfm.

SPECIAL NOTES

The normal work schedule for this position is 8:00 a.m. to 4:30 p.m., Monday to Friday during the academic year. May have the option for more flexible hours in the summer. Summer hours need to be approved by your supervisor.

The minimum starting salary is $18.00 per hour. The hourly rate for this position is negotiable based on experience and available budget. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan to qualified applicants. Benefit details can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/Univ-staff.pdf.

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

In compliance with the Wisconsin Fair Employment Act, employment will be contingent upon a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:

http://www.uwstout.edu/police/clery.cfm

TO ENSURE CONSIDERATION

Extended deadline. Screening of applications will begin on 2/14/2020 and may continue until the position is filled. To ensure consideration, complete applications must be submitted by 11:59 p.m. on 2/13/2020.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

- Cover letter specifically addressing how you meet the minimum and preferred qualifications

- Current resume

- Names and contact information for a minimum of three professional work references

TO APPLY

Frequently asked questions (FAQs) about our online application system are available via:

https://kb.wisc.edu/hrs/page.php?id=21900

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

For question regarding this position or recruitment, please contact:

Tim Shiell, Search Chair

Phone: 715-232-1490

Email: shiellt@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Ellen Carlson

Phone: 715-232-2503

Email: carlsone@uwstout.edu

Job Family: Staff

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Spring 2020. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/