Job Description

Job ID
15517
Location
UW Stout;Menomonie, WI
Full/Part Time
Full-Time
Regular/Temporary
Regular

INTRODUCTION:

WORKING TITLE: Office Manager

JOB TITLE: Office Assistant

DEPARTMENT: Center for the Study of Institutions and Innovation (CSII)

APPOINTMENT PERCENTAGE (FTE): .67

ANTICIPATED START DATE: July 1, 2019

JOB DUTIES

Administrative Assistant to Director, Center for the Study of Institutions and Innovation (CSII). Office manager responsible for day-to-day operations of the center including but not limited to paper and electronic record keeping (including budget); conducting phone, email, and other correspondence; managing office supplies and equipment; and organizing department meetings. Also, supervise center promotional activities and student office employees. Duties will be coordinated with an LTE office assistant.

QUALIFICATIONS

Minimum

- Three years fulltime office work experience.

- One year supervising other employees.

- Demonstrated ability to effectively use and learn new computer software and databases.

- Demonstrated organizational skills with attention to detail.

- Demonstrated effective verbal and written communications skills with administrators, faculty,

staff, students, and community members.

- Demonstrated ability to manage office finances.

Preferred

- Knowledge of UW-Stout software and databases.

- Bachelor’s or Associate degree from accredited institution of higher education.

DEPARTMENT INFORMATION

CSII is housed in the College of Arts, Communication, Humanities and Social Sciences and funded by a private donor. It is the base for a network of more than twenty public and private universities and colleges across Wisconsin. CSII’s mission is to promote the study and discussion of civil liberties and their relationship to institutions and innovation. CSII funds speakers, panels, and debates; faculty and student research, workshops and trainings; book reading groups; and a variety of projects.

CAMPUS INFORMATION

The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All students are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region: http://www.uwstout.edu/about/community.cfm.

Facts and data about the university: http://www.uwstout.edu/about/facts.cfm.

SPECIAL NOTES

This is an annual position that will work 30 hours per week between the hours of 7:45 am to 4:45 pm, Monday through Friday during the academic year. Reduced and flexible hours during academic breaks and summer.

The minimum starting rate for this position is $14.00 per hour. The hourly rate for this position is negotiable based on experience and available budget. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan. Benefit details can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/summaries/Univ-staff.pdf.

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

In compliance with the Wisconsin Fair Employment Act, employment will be contingent upon a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit: http://www.uwstout.edu/police/clery.cfm

TO ENSURE CONSIDERATION

To ensure consideration for this position, applications must be completed and submitted by 11:59 p.m. on 5/29/2019.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

- Cover letter specifically addressing how you meet the minimum and preferred qualifications

- Current resume

- Names and contact information for a minimum of three professional work references

Frequently asked questions (FAQs) about our online application system are available via:

https://kb.wisc.edu/hrs/page.php?id=21900

For questions regarding this position or recruitment, please contact:

Search Chair: Tim Shiell, CSII Director

Email: shiellt@uwstout.edu

Phone: 715-232-1490

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Ellen Carlson

Email: carlsone@uwstout.edu

Phone: 715-232-2503

Job Family: Staff