Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


UW JOB TITLE: University Services Program Associate

DEPARTMENT: Multicultural Student Services



This office manager position provides comprehensive leadership (office management, administrative assistance, budget, purchasing and data management) for the Multicultural Student Services team and reports to the director. Essential qualities include advanced interpersonal communication and intercultural skills, computer literacy, budgetary skills and ability to independently manage and organize numerous responsibilities. MSS embraces an intercultural development model with a commitment to enhance diversity, campus climate and equity.



One-year experience as an administrative assistant in an office setting.

Demonstrated experience and evidence of excellent:

  • intercultural professional experiences with African American, American Indian, Asian and/or Latino populations,
  • organizational skills to manage numerous tasks with little supervision,
  • verbal and written communication and interpersonal skills,
  • computer skills and knowledge (Microsoft Office, PeopleSoft, WISDM, UWBI),
  • ability to work independently and as part of a team environment,
  • ability to supervise student workers,
  • work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness,
  • judgement including sensitivity to personal and confidential information.


  • More than one-year experience as an administrative assistant in higher education.
  • More than one-year budget management experience in higher education.
  • More than one-year computer skills and knowledge (Microsoft Office, PeopleSoft, WISDM, UWBI)


Multicultural Student Services strengthens university enrollment and graduation of African American, American Indian, Asian and Latino students with a commitment to inclusive excellence with enhanced equity, diversity and inclusivity. UW-Stout has a growing undergraduate minority student population with more African American, American Indian, Asian and Latino students graduating every year.


The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All students are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region:

Facts and data about the university:


The normal work schedule for this position is Monday through Friday, 8:00 a.m. to 4:30 p.m.

The minimum starting salary is $17.00 per hour. The hourly rate for this position is negotiable based on experience and available budget. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan to qualified applicants. Benefit details can be found at:

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

In compliance with the Wisconsin Fair Employment Act, employment will be contingent upon a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Screening of applications will begin 11/12/2019 and may continue until the position is filled. To ensure consideration, complete applications must be submitted by 11:59 p.m. on 11/11/2019.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

- Cover letter specifically addressing how you meet the minimum and preferred qualifications

- Current resume

- Names and contact information for a minimum of three professional work references


Frequently asked questions (FAQs) about our online application system are available via:

For question regarding this position or recruitment, please contact:

Search Chair: Vickie Sanchez

Phone: 715-232-1381


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Karrin Ruch

Phone: 715-232-1181


Job Family: Staff