Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


JOB TITLE: Operations Program Associate

DEPARTMENT: Planning, Assessment, Research and Quality (PARQ)




The office of Planning, Assessment, Research and Quality is responsible for strategic planning and accountability, institutional research and assessment, the Applied Research Center, quality initiatives and university policies. We employ a participatory, collaborative planning process and a rigorous approach to research and assessment. Decisions are informed by data and reflect the needs of UW-Stout and our external clients. Our dedication to continuous quality improvement promotes intelligent risk-taking and innovative thinking university-wide. Our transparent approach to sharing data and information demonstrates accountability to the university and the public.


50%. Support and provide administrative assistance to the Assistant Chancellor.

  • Provide administrative assistance for the Delaware Study of Instructional Costs and the Data Leads program
  • Review all correspondence and incoming mail. Disseminate information to the PARQ staff as directed.
  • Maintain Outlook calendar and schedule meetings as requested for Assistant Chancellor.
  • Track deadlines as requested and take appropriate action to ensure meeting them in a timely manner.
  • Based upon meeting needs, make facility reservations, prepare meeting materials, assure appropriate equipment is available and provide overall coordination.
  • Function as office manager.
  • Complete other requests as directed by the Assistant Chancellor.

20%. Coordinate and prepare UW-Stout responses to surveys from external, state and federal agencies and organizations.

  • Maintain schedule of External Survey participation.
  • Research and coordinate responses to questions from units and departments throughout the university.
  • Ensure responses are consistent and accurate.
  • Keep records of responses for future reference.
  • Send surveys to appropriate agencies or organizations by specific deadlines.
  • Develop and maintain data as an institutional resource

15% Recruit, interview, supervise the graduate assistants and work study student(s) for the Planning, Assessment, Research, and Quality office. Coordinate duties to ensure that projects from institutional effectiveness staff are handled in priority order.

10%. Manage the Survey Clearinghouse.

5% Other duties as assigned



  • Excellent verbal and written communication skills.
  • Excellent organizational skills.
  • Excellent judgment including sensitivity to personal and confidential information.
  • Excellent interpersonal, and customer service skills in working with a diverse community.
  • Working knowledge of desktop hardware and standard business software programs and the Internet.
  • Work independently and as part of a team environment and on collaborative efforts.


  • Experience in a higher education environment.
  • Experience working in an office environment.


The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All students are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region:

Facts and data about the university:


This is an annual position that will work 25 hours per week between the hours of 7:45 am to 4:45 pm, Monday through Friday during the academic year. Reduced and flexible hours during academic breaks and summer.

The minimum starting salary is $15.50 per hour. The hourly rate for this position is negotiable based on experience and available budget. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan to qualified applicants. Benefit details can be found at:

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

In compliance with the Wisconsin Fair Employment Act, employment will be contingent upon a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Screening of applications will begin 7/8/2019 and may continue until the position is filled. To ensure consideration, complete applications must be submitted by 11:59 p.m. on 7/7/2019.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

- Cover letter specifically addressing how you meet the minimum and preferred qualifications

- Current resume

- Names and contact information for a minimum of three references

Frequently asked questions (FAQs) about our online application system are available via:

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Tom Dye

Phone: 715-232-5308


Job Family: Staff