Job Description



This position works under general supervision of the Chief of Police / Director of Parking Services. It is responsible for aspects involving the parking services unit of this department. The position is funded through parking operations budget. The overall duties of this position are at a paraprofessional level supporting the parking operations. 


This position will also need to have working knowledge of the complex parking management system databases, to manage the parking operations in the absence of the Department Assistant. This position may be granted access to the TIME system. Because of this access, the position will require a full police background check process. 


This position will require excellent customer service skills as it is the first point of contact for incoming phone calls on the administrative line, as well as for customers coming into the office. 


Administrative Assistant II 




Excellent verbal and written communication skills.

Excellent judgment including sensitivity to personal and confidential information. 

Excellent interpersonal, communication and customer service skills in working with a diverse community. 

Working knowledge of desktop hardware and standard business software programs (e.g. word processing, spreadsheets, database) and the Internet. 

Have the ability to prioritize work.

Attention to detail, proofreading and editing skills.

Good work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness.

Demonstrated ability to work in a diverse community.

Work independently and as part of a team environment and on collaborative efforts. 



Experience in a higher education and/or criminal justice environment, or similar office setting. 

Bachelor's Degree in related field. 


Special Requirements 

Must be able to pass Department of Justice background check. 





100% - Maintain a working knowledge of all aspects of the parking services division. 


-Support of the Parking program is a substantial part of this positions responsibilities and includes daily activity in support of and primary responsibility in the absence of the parking Department Assistant. 

-Maintain a working knowledge of the parking management databases. 

-Be fully conversant with parking regulations and all enforcement/regulation procedures. Act to clearly communicate parking regulations to customers and university departments as well as direct the activities of student patrol related to enforcement processes. 

-Maintain a working knowledge of procedures related to assignment, sales, and management of the campus parking permit system. 

-Assist with customer service contacts both by phone and at the counter as needed. 

-Work closely with the student employees working parking enforcement. 

-Maintain a working knowledge of all aspects of administrative support for the department to maintain full operations of the front office. 

-Coordinate parking for on campus guests and events. 




Applications received by end of day <Date> are ensured full consideration. Applications submitted after <Date> may be reviewed at the discretion of the search committee. 


To apply, click on the APPLY button or go to: 


Required application materials 

Cover letter (* See below)  

Curriculum vitae or resume 

Names and contact information for a minimum of three (3) professional references  


*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. 


Applicants must complete all required fields and attach all required documents prior to submitting the online application.  


Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them. 



Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:  


It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability. 


For questions regarding this position or recruitment, please contact: 

Search Chair: Sgt. Lisa Pederson 



If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact: 

Search Coordinator: Chief Jason Spetz 





For information about the UW-Stout community and region visit:¿   


Facts and data about the university: 


Starting salary of $15.00/hour. The UW System provides an excellent benefits package for eligible employees, including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. 


As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.  


Employment is contingent upon the final candidate¿s completing a criminal background check, reference checks and an essential job function test, as applicable. and being cleared to work by the Human Resources Office.  


Official transcripts required at time of hire. 


Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.¿ 


In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7). 


UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: 


Job Family: Staff