Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


WORKING TITLE: Program Assistant

JOB TITLE: University Services Program Associate

DEPARTMENT: Nakatani Teaching and Learning Center




The Nakatani Teaching and Learning Center (NTLC) is devoted to promoting and supporting the art and science of teaching. The NTLC values teaching and learning by all members of the UW-Stout community, through collaboration, creating programs for instructional development, and facilitating the use of technology in education.


This front desk position primarily serves as the NTLC event coordinator and provides general office support.


  • Serves as event coordinator for NTLC sponsored programs and workshops including the New Instructor Workshop, Communities of Practice, speaker programs, university opening week sessions, and other events as needed.
  • Oversees event logistics, including coordinating room reservations, attendee registrations (using campus signup system), catering needs, and lodging accommodations for visiting speakers. Prepares and submits appropriate forms, including contracts per UWS guidelines. Works with the Provost’s budget manager.
  • Prepares/coordinates marketing materials including flyers, website postings (SharePoint), UW-Stout Today submissions, mass mailings, and master calendar postings per UW-Stout identity standards.
  • Maintains NTLC database and computer drives; works with IT & University Marketing
  • Creates NTLC Board meeting agendas and minutes.
  • Produces electronic informational documents, Qualtrics workshop evaluations, and certificates of achievement for workshop participants.
  • Assists in processing of applications for NTLC programming including Communities of Practice, Wisconsin Teaching Fellows and Scholars, Faculty College, SoTL Teams and others as requested by the director.
  • Serves as a receptionist, directing inquiries to NTLC, UW-Stout Online instructional design team, and Learning and Technology Services consultants.
  • Updates NTLC Library inventory.


  • Serves on NTLC Board Committee.
  • Maintains all documents and back-up materials and records in accordance with UW System records retention schedules; works with Stout Archives to archive NTLC documents.
  • Assists the director with other special assignments.



  • Two (2) years of office or administrative support experience.
  • Demonstrated customer service skills working with diverse stakeholders.
  • Experience in digital marketing/visual communication and marketing events, projects, organizations, etc.
  • Demonstrated skill in providing office support.
  • Effective management and well-developed organizational skills.
  • Ability to work independently and collaboratively in a team environment.
  • Accuracy and attention to detail.
  • Must be able to work effectively with multiple competing priorities.


  • Knowledge of Microsoft Office including Access, Excel and SharePoint; document workflow tools, Qualtrics and Adobe Acrobat.
  • Demonstrated ability to use initiative and to learn new skills.


The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All undergraduate students participating in traditional, on campus-based programs are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region: Facts and data about the university:


This is a part-time annual position that will work four hours per day between the hours of 8 a.m. and 4:30 p.m., Monday through Friday.

The minimum starting salary is $15.42 per hour. The hourly rate for this position is negotiable based on experience and available budget. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan. Benefit details can be found at:

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

In compliance with the Wisconsin Fair Employment Act, employment will be contingent upon a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. An offer of employment is contingent upon the final candidate passing a criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Screening of applications will begin 5/16/2019 and may continue until the position is filled. To ensure consideration, complete applications must be submitted by 11:59 p.m. on 5/15/2019.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

  • A cover letter specifically addressing how you meet the minimum and preferred qualifications
  • A current resume
  • The names and contact information (email and phone) for a minimum of three professional work references.


Frequently asked questions (FAQs) about our online application system are available via:

For questions regarding this position or recruitment, please contact:

Search Chair: Renee Howarton, NTLC Director


Phone: 715-232-5196

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Gretchen Metzler


Phone: 715-232-5320

Job Family: Staff