JOB TITLE: Registration Coordinator
DEPARTMENT: Registration and Records
APPOINTMENT PERCENTAGE (FTE): 100%
ANTICIPATED START DATE: September 1, 2021
This position requires work of moderate difficulty providing support to supervisory, professional, and administrative staff in the Registration and Records Office. This position serves the campus community (students, faculty, staff) to process enrollment materials and forms while enforcing university policies as it relates to registration and records. This position is responsible to perform complex program support to enrollment management activities with UW-Stout undergraduate and graduate programs. Other duties include the use of complex computer applications and problem-solving skills. This position serves as back-up to other Registration and Records team positions.
70% Registration Specialist- Manage and support enrollment management activities
15% Utilize technology and complex student information system
10% Diploma and Certificate mailings
5% All other duties assigned
- Excellent verbal and written communication skills
- Excellent computer skills including proficiency with Microsoft office suite, student information system or database, scanning software and the internet
- Excellent customer service work experience in a diverse community
- Demonstrated strong attention to detail and high level of accuracy
- Demonstrated ability to manage multiple priorities and meet deadlines
- Associate or Bachelor’s degree
- Experience working in higher education or related student services environment
- Experience working with PeopleSoft or related student information system
- Demonstrated problem solving skills
- Experience working with personal or confidential information
The University of Wisconsin-Stout offers a rich, dynamic, and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.
UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students. The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.
The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community
Facts and data about the university: https://www.uwstout.edu/about-us/meet-our-leadership/institutional-accreditation/fact-book
The normal work schedule for this position is Monday- Friday, 8:00am-4:30pm.
The minimum starting salary is $16.04 per hour. The hourly rate for this position is negotiable based on experience and available budget. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan to qualified applicants. Benefit details can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/univstaff21.pdf
As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.
Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.
A successful candidate must have authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.
In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).
For campus safety information and crime statistics visit:
Screening of applications will begin
Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.
Please be sure you have included the following documents:
- Cover letter specifically addressing how you meet the minimum and preferred qualifications
- Current resume
- Names and contact information for a minimum of three professional work references
It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.
Frequently asked questions (FAQs) about our online application system are available via:
For question regarding this position or recruitment, please contact:
Search Chair: Jennifer Swoboda
If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:
Search Coordinator: Darci Ward
Job Family: Staff
The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2021. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/