Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


JOB TITLE: Shipping and Mailing Associate

DEPARTMENT: Purchasing and Materials Management




This is a full-time position that reports to the Materials Management Supervisor. This position is responsible for the daily operations of the Mail Services, Central Receiving and University Stores to include on Campus interdepartmental mail, US Postal, Bulk Mail, incoming & outgoing packages. Meter outgoing mail by appropriate classes, rates and methods of delivery to include Certified, registered, Insured, UPS, Federal Express. Deliver and pick up of mail and packages using campus van.



  • Experience with database, spreadsheet and word processing applications.
  • Valid Wisconsin Driver’s License
  • Strong interpersonal skills to interact effectively with faculty, staff and vendors.
  • Commitment to working with diverse populations.
  • Ability to lift up to 50 pounds to include handling of large mail containers and packages.

Highly Desired

  • Experience in one or more of the functional areas Mail Services, Shipping and Receiving, Inventory control
  • Knowledge of or ability to learn USPS regulations and PostalSoft software.
  • Experience with incoming & outgoing shipments via UPS, Federal Express, USPS, Speedy
  • Work independently and with limited supervision.

Special Requirements

  • Within 6 months of appointment, must be certified on powered industrial trucks.
  • All tasks are to be completed while adhering to health and safety policies.


Mail Services and Central Receiving is a department within the Purchasing and Materials Management. Material Management provides logistical services that help the university function effectively and includes responsibility for: 1) Printing Services: print buying services and campus managed printer program, 2) Central Shipping/Receiving : acceptance and prompt delivery or redirection of shipments, 3) Mail Services: process incoming, outgoing and interdepartmental mail, 4) University Stores: purchase and stock supplies and distribute throughout the campus.


The University of Wisconsin-Stout offers a rich, dynamic and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the system--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences and a solid liberal arts foundation.

UW-Stout offers 48 undergraduate and 26 graduate degrees, including two terminal degrees. Student enrollment is just over 9,500.

UW-Stout faculty enjoy opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry, and faculty are encouraged to maintain strong ties and seek collaborative projects within their disciplines and industries.

All students are issued laptops. Faculty use the university’s online course delivery system and must be available for online interactions and/or alternate time frames for teaching. Faculty members teach, advise students, conduct research, assess student learning and engage in service activities.

Menomonie, Wisconsin, is a town of 16,000 located in the beautiful Chippewa River Valley, 25 miles west of Eau Claire and 60 miles east of the Twin Cities of Minneapolis and Saint Paul.

More information about the UW-Stout community and region:

Facts and data about the university:


The normal work schedule for this position is Monday to Friday, 7:45 a.m. to 4:30 p.m.

The minimum starting salary is $14.00 per hour. The hourly rate for this position is negotiable based on experience and available budget. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan to qualified applicants. Benefit details can be found at:

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

In compliance with the Wisconsin Fair Employment Act, employment will be contingent upon a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

An offer of employment is contingent upon the final candidate passing an essential job function test, criminal background check and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Screening of applications will begin 10/7/2019 and may continue until the position is filled. To ensure consideration, complete applications must be submitted by 11:59 p.m. on 10/6/2019.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

- Cover letter specifically addressing how you meet the minimum and preferred qualifications

- Current resume

- Names and contact information for a minimum of three professional work references


Frequently asked questions (FAQs) about our online application system are available via:

For question regarding this position or recruitment, please contact:

Search Chair: Joe Kauffman

Phone: 715-232-1648


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Alexandra Bates

Phone: 715-232-2438


Job Family: Staff