Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


JOB TITLE: Stout Online Registration Program Assistant

DEPARTMENT: Registration & Records office

APPOINTMENT PERCENTAGE (FTE): 50% (20 hours per week- Monday-Friday, 12:30pm-4:30pm)


SALARY: $14.83/ hour


This position requires work of moderate difficulty in providing support assistance to supervisory, professional, and administrative staff in Stout Online/Outreach Services and Registration & Records. This position is responsible for admission and registration for outreach/Stout Online students. Other duties include the acquisition and use of a broad base of computer applications and problem-solving skills and serving as backup to other Stout Online registration positions.

60% Support registration activities within Stout Online and Registration & Records

35% Utilize technology and integrated student database

5% Perform other duties as assigned


  • Minimum
  • Experience using office software programs- ie. Microsoft Suite-Word, Excel, internet, database, Adobe, scanning software, etc.
  • Excellent customer service experience
  • Effective oral and written communication skills
  • Demonstrated ability to manage multiple tasks simultaneously and meet deadlines

  • Preferred
  • Earned Associate or Bachelor’s degree
  • Experience with PeopleSoft or relational student information system
  • Demonstrated ability to problem solve
  • Experience in higher education environment or related student services environment
  • Demonstrated skills in strong attention to detail and high level of accuracy


This position is in the front office of the Registration and Records office and reports to the Assistant Registrar. This position works collaboratively with the Stout Online office and many other offices across campus on a weekly basis.


The University of Wisconsin-Stout offers a rich, dynamic, and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 49 undergraduate and 22 graduate degrees, including three terminal degrees. The current enrollment is approximately 8,000 students. The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:

Facts and data about the university:


The normal work schedule for this position is Monday-Friday, 12:30pm-4:30pm for a total of 20 hours per week.

The minimum starting salary is $14.83 per hour. The hourly rate for this position is based on experience and available budget. A six-month probation is required.

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

An offer of employment is contingent upon the final candidate passing a criminal background check, and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

A successful candidate must have authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Go to:

Screening of applications will begin 6/16/2021 and may continue until the position is filled. To ensure consideration, complete applications must be submitted by 11:59 p.m. on 06/17/2021.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

- Cover letter specifically addressing how you meet the minimum and preferred qualifications

- Current resume

- Names and contact information for a minimum of three professional work references

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

Frequently asked questions (FAQs) about our online application system are available via:

For question regarding this position or recruitment, please contact:

Search Chair: Jennifer Swoboda

Phone: 715-232-2169


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Darci Ward

Phone: 715232-5167


Job Family: Staff

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall of 2021. Job duties and responsibilities will remain the same. For more information please visit: