Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time



OFFICIAL JOB TITLE: Student Processing Specialist / AE071

DEPARTMENT: Financial Aid and Student Employment Office


Starting salary of $16.00/hour

The University of Wisconsin-Stout's Financial Aid and Student Employment office is looking for a collaborative individual to join their team! This position will coordinate with all members of the office. In addition, this role will work with prospective and current students and their families through the financial aid process. This customer facing position will do data entry, reconciliation, and other administrative related activities.


The UW System offers an excellent benefits package to meet the diverse needs of our employees. Your total rewards benefits package includes three main components: wages, health insurance, and the employer contribution to your retirement account. Many plans provide enrollment options for spouse and eligible dependents.

We offer excellent benefits including:

  • Heath Insurance

  • Retirement

  • Life & Disability Insurance

  • Vision, Dental, Flexible Spending Accounts and Health Savings Accounts

  • Paid Time Off

  • Well-Being Resources



  • 2 years of administration/office work experience or an equivalent education.

  • Excellent verbal and written communication skills.

  • Excellent judgment including sensitivity to personal and confidential information.

  • Excellent interpersonal, communication and customer service skills in working with a diverse community.

  • Working knowledge of desktop hardware and standard business software programs (e.g. word processing, spreadsheets, database) and the Internet.

  • Demonstrated ability to effectively delegate and prioritize work.

  • Attention to detail, proofreading and editing skills.

  • Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness.

  • Work independently and as part of a team environment collaboratively.

Preferred or Highly Desired

  • Experience in a higher education environment

  • Familiarity with Financial Aid programs


To apply, click on the APPLY button provided or go to:

To ensure consideration complete applications must be submitted online by February 19, 2023, end of day. Applications received after February 19th may be reviewed until the position is filled.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

- Cover letter (* See below)

- Current resume

- Names and contact information for a minimum of three professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Sarah Kocken, TA Coordinator

Phone: 715-232-1363



The normal work schedule for this position is Monday to Friday, 8:00 a.m. to 4:30 p.m.

The starting salary is $16.00 per hour. The hourly rate for this position is based on experience and available budget. A six-month probation is required.

The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:


University of Wisconsin-Stout prepares lifelong learners, ethical leaders and responsible citizens in an equitable, inclusive, and sustainable environment through collaborative career-focused programs that integrate applied learning, theory and research. UW-Stout is committed to developing an inclusive community that fosters a rich, dynamic, and collaborative environment in which to work and grow, celebrating the diversity of individual perspectives and experiences.

A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.

UW-Stout is committed to investing in and ensuring access to equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections.

The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000,¿Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:¿

Facts and data about the university:

Job Family: Staff