Job Description

Job ID
UW Stout;Menomonie, WI
Full/Part Time


JOB TITLE: Student Status Examiner Associate

DEPARTMENT: Admissions



SALARY: $19.00/hr minimum


This position coordinates the application evaluation process for freshman applications and must have a working knowledge of UW System and UW-Stout policies and the ability to interpret and apply policies as they relate to admission decisions. This position must possess the ability to work independently, set priorities, think logically, and exercise good judgement in making decisions. Additionally, this position requires exceptional attention to detail and technical expertise with student information system and document imaging, as well as MS Office Suite. Excellent communication skills are required to communicate with staff, prospective students and parents, and high schools.


  • Minimum
    • Working knowledge of desktop hardware and standard business software programs (e.g. word processing, spreadsheets, database, email) in a windows environment is expected to include the Internet.
    • Minimum of a high school diploma and 3 years of administration office work experience or an associate or bachelor’s degree
    • Demonstrate a commitment to equity and inclusion.
    • Ability to evaluate and make independent decisions.

  • Preferred
    • Excellent verbal and written communication skills.
    • Excellent judgment including sensitivity to personal and confidential information.
    • Excellent attention to detail.
    • Evidence of effective customer service skills and ability to provide accurate service to diverse populations.
    • Excellent organizational skills and the ability to prioritize and organize a variety of activities and projects simultaneously.
    • Good work habits, such as attendance, punctuality, accountability, and resourcefulness.
    • Work as part of a team environment and on collaborative efforts.
    • Previous experience in Higher Education
    • Working knowledge of student information systems (preferably PeopleSoft) and Imaging Systems (preferably Perceptive Software) and willingness to learn new technology.


The Undergraduate Admissions Office works with recruitment and admission of students. All undergraduate applications for all admission types are processed through the Undergraduate Admissions Office.


The University of Wisconsin-Stout offers a rich, dynamic, and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 49 undergraduate and 22 graduate degrees, including three terminal degrees. The current enrollment is approximately 8,000 students. The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit:

Facts and data about the university:


The normal work schedule for this position is Monday through Friday from 8:00 a.m. until 4:30 p.m.

The starting salary is $19.00 per hour. The hourly rate for this position is based on experience and available budget. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan to qualified applicants. Benefit details can be found at:

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

An offer of employment is contingent upon the final candidate passing a criminal background check, and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

A successful candidate must have authorization to work within the United States as required by the Immigration Reform and Control Act of 1986. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office at 715.232.1279.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:


Screening of applications will begin 6/17/2021 and may continue until the position is filled. To ensure consideration, complete applications must be submitted by 11:59 p.m. on 06/16/2021.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

- Cover letter specifically addressing how you meet the minimum and preferred qualifications

- Current resume

- Names and contact information for a minimum of three professional work references

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

Frequently asked questions (FAQs) about our online application system are available via:

For question regarding this position or recruitment, please contact:

Search Chair Linda Young

Phone: 715.232.1787


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Amy Stokes

Phone: 715.232.1411


Job Family: Staff

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2021. Job duties and responsibilities will remain the same. For more information please visit: