Job Description

Job ID
17059
Location
UW Stout;Menomonie, WI
Full/Part Time
Full-Time
Regular/Temporary
Regular

INTRODUCTION:

JOB TITLE: Student Status Examiner

DEPARTMENT: Registration & Records

APPOINTMENT PERCENTAGE (FTE): 100

ANTICIPATED START DATE: May 17, 2021

JOB DUTIES

This position is responsible for providing service to students, faculty, staff, and others in support of the mission of the University and Registration & Records office, through the operational support for graduation, data management and student records, and consistent application of related Graduate School policies and curriculum changes.

50% GRADUATION PROCESSING

  • 15% DEGREE CLEARANCE

  • 30% RESEARCH PAPER PROCESSING

  • 5% COMMENCEMENT PROCESSING

30% DATA MANAGEMENT

10% STUDENT RECORDS

10% OFFICE SUPPORT

QUALIFICATIONS

Minimum

  • Bachelor’s degree

  • Experience using Microsoft Office Suite, Adobe Acrobat

  • High level of accuracy and strong attention to detail

  • Excellent customer service skills

  • Effective oral and written communication skills

  • Ability to work independently and as part of a team

  • Problem solving experience

  • Experience using PeopleSoft or other relational data warehouse platform

  • Demonstrated ability to manage multiple tasks simultaneously and meet deadlines

Preferred

  • Experience working with queries in PeopleSoft, Oracle, or other relational data warehouse platform

  • Advanced skills using Microsoft Office Suite and Adobe Acrobat

    • MS Word general document creation, merged letters, forms creation, editing,

    • MS Excel spreadsheet creation: construction and use of mathematical formulas, graph creation,

    • Adobe Acrobat to create .pdf documents and forms

  • Demonstrated understanding of policies, regulations, procedures, and current technologies related to student services and records management

  • Understanding of graduate education in general and of its organizational relationship within the university, specifically in regard to registration and records, financial aid, undergraduate admissions

  • Experience working in higher education student services related to graduate students

INSTITUTIONAL OVERVIEW

The University of Wisconsin-Stout offers a rich, dynamic, and collaborative environment in which to work and grow. A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin’s Polytechnic University, a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 49 undergraduate and 22 graduate degrees, including three terminal degrees. The current enrollment is approximately 8,000 students. The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community

Facts and data about the university: https://www.uwstout.edu/about-us/meet-our-leadership/institutional-accreditation/fact-book

SPECIAL NOTES

The normal work schedule for this position is 8:00am – 4:30 pm, Monday to Friday.

The minimum starting salary is $16.04 per hour. The hourly rate for this position is based on experience and available budget. This position is within a UW Title Series of Student Status Examiner Associate and Student Status Examiner Senior. A six-month probation is required. The UW System provides an excellent benefits package including participation in the Wisconsin State Retirement Plan to qualified applicants. Benefit details can be found at: https://www.wisconsin.edu/ohrwd/benefits/download/univstaff21.pdf

As an equal employment opportunity and affirmative action employer, UW-Stout is committed to inclusive excellence and is actively seeking applications from individuals from diverse groups; veterans and individuals with disabilities.

An offer of employment is contingent upon the final candidate passing a criminal background check, and a reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

A successful candidate must have authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

For campus safety information and crime statistics visit:

https://www.uwstout.edu/life-stout/police-and-parking/clery-information

TO APPLY

Screening of applications will begin 4/22/2021 and may continue until the position is filled. To ensure consideration, complete applications must be submitted by 11:59 p.m. on 4/21/2021.

Your online application will not be considered complete until all required documents are attached, and all required fields are completed. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Please be sure you have included the following documents:

- Cover letter specifically addressing how you meet the minimum and preferred qualifications

- Current resume

- Names and contact information for a minimum of three professional work references

It is the policy of UW-Stout to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual's disability.

Frequently asked questions (FAQs) about our online application system are available via:

https://kb.uwss.wisconsin.edu/21900

For question regarding this position or recruitment, please contact:

Search Chair: Jennifer Swoboda

Phone: 715-232-2169

Email: swobodaje@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Dinah Schoonover

Phone: 715-232-2687

Email: schoonoverd@uwstout.edu

Job Family: Staff

The University of Wisconsin System is engaged in a Title and Total Compensation (TTC) project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2021. Job duties and responsibilities will remain the same. For more information please visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/